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The knowledge centre
Welcome to the Knowledge centre of Van der Helm logistics. The place where all your questions about logistics and transportation are answered.
In addition to general articles about transport, warehousing or customs, you will find here the answers to questions focusing, for example, on different forms of transport, permits required for transporting goods, the extra costs for transport over certain roads and what all the ADR labels mean.
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Is your logistics partner failing to think ahead? Here is how to find a proactive partner
Do you have a logistics partner who doesn't think along with you? Discover how to recognize a proactive partner who makes your supply chain smarter, more flexible, and future-proof. operational strength with strategic insight and personal commitment. This is how we ensure your supply chain not only works today but is also ready for tomorrow.
No logistics department? Here’s how to maintain control over your supply chain without internal expertise
The challenge without a logistics department More and more companies are choosing not to set up their own logistics department. Sometimes because the volumes are still too small to hire specialists, sometimes because the focus is entirely on production, sales, or innovation. Yet logistics remains a crucial factor in success. Delays, errors in documentation, or unexpected costs can disrupt the entire chain. How do you, as a company, ensure that your supply chain remains reliable, even without internal experts? The answer lies in collaborating with an experienced logistics partner who has the control and knowledge in-house. Outsourcing for flexibility and control Outsourcing logistics gives companies the opportunity to fully focus on their core activities, while the supply chain is in good hands. This includes inventory management, transport, customs formalities, and distribution. A frequently used solution for this is 3PL – Third Party Logistics. This involves not only outsourcing transport or storage, but also allowing an external partner to manage the entire process. This way, you maintain control and benefit from the expertise and infrastructure of a specialist. The importance of customs and compliance For companies without a logistics department, customs clearance is often the biggest challenge. Incorrect or missing documents can lead to delays, fines, or even confiscation of goods. A partner with an AEO certification ensures that these processes run smoothly. This means fewer checks, faster processing, and lower risks. Want to know what role a freight forwarder plays in this? Read also: what does a customs forwarder do. Prepared for disruptions International trade is vulnerable. Disruptions in shipping routes or growing congestion in ports can have a direct impact. Companies without their own logistics department run extra risk if they do not have a partner who anticipates this. The blockade of the Suez Canal showed how significant the consequences of unexpected events can be. The growth of container volumes in Rotterdam also emphasizes how important it is to be prepared. Companies with the right partners seize opportunities, while others get stuck in delays and shortages. Safety and digitization Control over your supply chain is not only about transport and customs, but also about safety and transparency. The digitization of processes, such as the introduction of the Chain of Trust in the Port of Rotterdam, shows how important this is becoming. As a result, PIN codes for containers have been replaced by secure digital transfer, which prevents fraud and abuse. Conclusion: control without your own logistics department An internal logistics department is not always necessary to maintain control over your supply chain. By working with an experienced partner, you benefit from expertise, flexibility, and security, without having to hire specialists yourself. At Van der Helm, we combine our role as a 3PL provider with in-depth knowledge of customs, transport, and digitization. This way, we ensure that companies without an internal logistics department still maintain complete control over their supply chain.
What is Subscription E-Commerce?
Subscription e-commerce refers to the online sale of products or services through a subscription model. Customers automatically receive their orders at fixed intervals, while online stores benefit from recurring revenue and stable customer relationships. It combines the power of e-commerce with the convenience of recurring payments and automatic delivery. How Does Subscription E-Commerce Work? In subscription e-commerce, customers sign up for their subscription entirely online, usually through a web shop or app. From that point on, the process is largely automated: This creates a simple, user-friendly model that offers convenience to the customer and predictability to the supplier. What are the Benefits for Online Stores? Subscription e-commerce ensures predictable revenue and customer loyalty. Instead of one-time purchases, online stores build long-term relationships with their customers. This provides insight into buying behavior and enables better customization of products or services to personal preferences. Additionally, the model reduces marketing costs per customer, as the focus shifts from constantly acquiring new customers to retaining existing ones. Examples of Subscription E-Commerce The subscription model is now widely applied, both for physical products and digital services. What all these examples have in common is that they offer convenience and continuity to the customer, and a predictable revenue stream for the provider. The Future of Subscription Commerce More and more companies are exploring subscription models within their e-commerce strategy. Especially in markets where repeat purchases or consumables are central, subscription commerce can ensure sustainable growth and customer retention. Through smart logistics, reliable delivery, and customized fulfillment, Van der Helm plays an important role in the success of these e-commerce models. We help brands optimize their inventory management, shipping, and return flows, ensuring customers receive every delivery on time and in perfect condition. Want to know how we support online stores with e-fulfillment and subscription logistics?Discover our e-fulfillment solutions.
How Do You Prevent Transport Damage in Pallet Shipments with Fragile Products?
In logistics, everything revolves around trust. You want your products to arrive at the recipient in perfect condition, whether that’s a business customer or a consumer. Yet it regularly happens that shipments get damaged during transport. Especially with fragile goods, one wrong movement or poor stacking can be enough to cause damage. At Van der Helm we know how important care is. That’s why we take measures in every part of the process to deliver pallets neatly, stably and undamaged. The Foundation: a Sturdy and Stable Pallet It starts with the right foundation. A pallet must be able to carry the weight of the load without bending or deforming. We use sturdy wooden or plastic pallets and ensure that the maximum load is never exceeded.Additionally, we take into account the height and stability of the stacking. We don’t stack fragile products higher than 1.2 to 1.5 meters. We place heavy items at the bottom, light and vulnerable products on top. The shipment is secured firmly with stretch film, so everything stays in place, even during longer journeys. Packaging: Protection Starts from Within Good packaging is crucial to prevent damage. Products are carefully packed with protective materials such as foam, cardboard and air cushions.For extra vulnerable items we work with double boxes, an inner and outer packaging that absorbs shocks and prevents products from shifting. Every detail counts, because a well-packed shipment is the best insurance against breakage. Clear Labeling and Handling Clear communication prevents misunderstandings in the chain. Pallets and boxes with fragile products are provided with clear ‘FRAGILE’ and ‘THIS SIDE UP’ labels. This way everyone involved knows how the shipment should be handled.Additionally, we train our warehouse and transport teams in careful handling of fragile goods. That may seem obvious, but it’s precisely that attention in daily practice that makes the difference. Transport and Storage: Stability on the Road During transport we ensure maximum stability. Pallets are secured firmly in the truck and never stand loose.To limit vibrations we use anti-slip mats and dampening materials where possible. For products that are sensitive to temperature or moisture we apply extra protection, such as moisture-resistant film or pallets with a plastic base layer. This way products remain in optimal condition, regardless of the conditions on the road. Control and Certainty Every shipment is checked for damage or irregularities before departure. When necessary we take photos of the load, so we can demonstrate the condition of the goods in case of claims.Additionally, we always advise customers with fragile or valuable products to take out appropriate transport insurance. This provides extra security and prevents discussion in case of damage. Care in Every Step Van der Helm combines years of experience in transport with a strong focus on quality and care. We work with established partners, modern vehicles and well-trained drivers. Our goal is that every pallet is delivered safely, completely and undamaged, exactly as you expect. Want to know how we help prevent transport damage for your shipments?Contact our specialists for tailored advice.
What is an EORI Number and why is Verification so Important?
Every organization that imports or exports goods within or outside the EU needs an EORI number. This Economic Operators Registration and Identification number identifies companies with Customs and is used in all customs procedures.It may seem like a formality, but an error in the EORI number can have major financial consequences. Especially for the customs representative. What is an EORI Number? An EORI number is a unique identification number that companies use in their communication with Customs. Without this number, you cannot file customs declarations or process shipments.Companies apply for the EORI number with Customs, where they can choose whether their details become visible in the European Commission’s public register. The Risk of an Incorrect EORI That’s exactly where the danger lies. If a company does NOT give permission for public listing, you can see online that an EORI is valid, but not who it belongs to.This means that a customer can be registered with the wrong EORI number, with all the consequences that entails. If you as a customs representative accidentally use the EORI of a different entity than the party you are authorized to represent, then your declaration represents the wrong company. In that case, the validity of the authorization lapses and you as the representative can be held liable as debtor. The Amsterdam Court of Appeal recently confirmed this again: when determining who counts as the declarant, the EORI number used is decisive, not the name or address in the declaration.Read the ruling here. What should You as an Organization Pay Attention to? Always carefully verify that the EORI number actually belongs to your customer. Ask for supporting documents such as: Additionally, it’s important to stay alert with foreign customers. Some corporations have EU subsidiaries with an EORI, while the parent company is located outside the EU. In that case, a company may wrongly be listed as directly represented – something that is not permitted and can lead to joint liability. Prevention is Better than Correction A simple check of your customer’s EORI number and registered address prevents major risks.Make sure you check this information periodically, document the supporting evidence in your customer file, and be extra alert with new relationships. At Van der Helm, we help our customers daily to reduce risks in the international supply chain. Our customs experts advise and guide on correct registration, documentation, and compliance with European regulations. Would you like to know how we can support your organization with EORI verification and customs processes?Contact our specialists.
What is Supply Chain Management and how Do You Optimize it?
What is Supply Chain Management? Supply chain management (SCM) is about managing and optimizing the complete chain of goods and information, from supplier to end customer. It encompasses every step: procurement, production, transport, storage and distribution. The better these links are aligned, the more efficiently and reliably the chain operates. In a world where customers expect fast delivery and markets are constantly changing, a well-organized supply chain makes the difference. It not only ensures lower costs, but also satisfied customers and a strong competitive position. Why is Supply Chain Management Important? An efficient supply chain is crucial for companies operating internationally. Without proper management, delays can occur, costs increase and it becomes more difficult to respond flexibly to changes in supply and demand. A good example was seen during the disruptions around the Suez Canal. When shipping routes came under pressure, it became clear how vulnerable global chains are. Companies with smart supply chain management were better able to respond to alternative routes and minimized their risks. How Do You Optimize Supply Chain Management? Optimizing supply chain management requires insight, collaboration and smart technology. An important step is analyzing current processes: where do delays occur, where do inventories sit idle too long and where are costs that can be reduced? Additionally, it helps to choose the right logistics partners. More and more companies are outsourcing their logistics partially or completely to specialized service providers. This can be in the form of 3PL, where you outsource the execution of transport, warehousing and order processing, or 4PL, where a partner takes over complete management. Digitalization also plays a major role. Modern IT systems provide real-time insight into inventory, transport and order statuses. This makes it easier to switch faster and make data-driven decisions. Supply Chain Management and Customs For international trade, customs handling plays an important role in supply chain management. Documents must be correct and processes must comply with laws and regulations. Errors quickly lead to delays or additional costs. Besides correctly handling documents and controls, process efficiency also plays a major role. Through digitalization and automation, customs procedures can be completed faster, allowing companies to not only save time, but also strengthen their competitive position. Moreover, transparency in the supply chain is of great importance. Companies must continuously have insight into the status of their shipments to prevent unexpected delays. By working with a reliable freight forwarder, this insight is increased and decisions can be made faster and more accurately. As an AEO-certified partner, Van der Helm provides security and speed in customs processes. This keeps supply chains running smoothly and limits risks. Want to know what role a customs forwarder plays in your supply chain? Discover it in our knowledge base. Sustainability and Future-Proof Supply Chain Management Besides efficiency, sustainability is becoming increasingly important. Companies are being held accountable for their CO₂ emissions and must demonstrate that their logistics are responsibly organized. This means smarter planning, choosing more sustainable transport options and investing in innovative solutions. The Port of Rotterdam shows how important this is: with growing container volumes, the pressure on capacity and sustainability is becoming increasingly prominent. Conclusion: the Power of a Well-Organized Supply Chain Supply chain management is the backbone of international trade. Those who organize their chain smartly benefit from lower costs, satisfied customers and a stronger market position. You optimize by creating insight, collaborating with the right partners and focusing on digitalization and sustainability. At Van der Helm we believe in customization. We combine experience, innovation and commitment to make your supply chain not only more efficient, but also future-proof. Want to know how we can organize your supply chain smarter? Contact us and discover how we can help your business move forward.
Changing sailing times, but no one reports it? This is how you prevent surprises in your planning
Changing Sailing Times International shipping is complex. Sailing times change regularly due to weather conditions, congestion in ports, or geopolitical developments. For companies that depend on tight schedules, an unexpected delay can have major consequences: production processes come to a standstill, customers receive their orders later, and costs increase. The biggest problem? Often, these changes are communicated late or not at all, leaving companies to discover last-minute that their supply chain is under pressure. Why changes often go unnoticed The maritime sector depends on numerous parties: shipping companies, terminals, forwarders, and carriers. Without well-coordinated communication, crucial information is easily lost. Especially for companies without their own logistics department, it is almost impossible to continuously monitor all updates themselves. We also saw this during the disruptions in the Suez Canal: companies that did not have real-time insight were surprised by sudden delays and extra costs. How Do You Prevent Surprises in your Planning? The key lies in transparency and proactive communication. By working with a logistics partner who continuously monitors the status of your shipments, you always know where you stand. This allows you to switch in time and use alternatives when necessary. Many companies therefore opt for a 3PL solution that not only arranges transport but also monitors planning and communicates updates directly. This prevents surprises and keeps you in control of your supply chain. Customs and Predictability Another source of surprises often lies in customs clearance. Incomplete documentation can lead to delays, which cause additional problems on top of changed sailing times. An AEO-certified partner ensures that customs procedures are faster and more reliable. Want to know how documents are processed correctly? Read also: what do you need for a correct customs declaration. Grip in a Busy Market The pressure on ports and terminals continues to increase. In Rotterdam, we see that volumes are growing again, causing waiting times to increase more quickly. Companies that have real-time insight and work with proactive logistics partners are better able to respond to this pressure. Digitization also helps to maintain control. Innovations such as the Chain of Trust in container logistics ensure safer and faster transfer of containers. This strengthens the predictability of the entire process. Conclusion: from Surprises to Predictability Changing sailing times are a reality in international shipping, but that doesn’t mean your planning has to be under pressure. With real-time insight, proactive communication, and a reliable partner, you can avoid surprises and maintain control of your supply chain. At Van der Helm, we continuously monitor transports and inform our customers directly about changes. This ensures that your planning is always correct and you can focus on your core activities.
What are the Key Customs Documents for Import and Export?
The Importance of Correct Customs Documentation International business offers tremendous opportunities, but also challenges. One of the biggest pitfalls is incomplete or incorrect customs documentation. This can lead to delays, additional costs, or even fines. However, with the right paperwork in order, the supply chain runs smoothly and efficiently. At Van der Helm, we guide companies through their customs clearance daily. Thanks to our AEO certification, shipments are processed faster and with fewer inspections. The most Important Customs Documents for Import and Export For every international shipment, documents are needed to clarify what you are transporting, where it comes from, and what its value is. One of the basic documents is the commercial invoice (Commercial Invoice). It contains details of the seller and buyer, the value, and a description of the goods. The customs use this document to calculate import duties and VAT. Additionally, there is the packing list, which specifies exactly how the goods are packed. This facilitates inspections and ensures more efficient handling. Each transport also requires a waybill. For sea freight, this is called a Bill of Lading, for air freight an Air Waybill, and for road transport a CMR. This document serves as proof of the transport agreement. Sometimes a certificate of origin is needed. This shows in which country a product was manufactured and can affect import duties. Finally, there is the customs declaration. Every shipment must be officially declared to customs. This can be done digitally or through a logistics partner like Van der Helm. Additional Documents Depending on Product and Destination Depending on the type of goods and the destination, additional documents may be required. For food and plants, for example, phytosanitary certificates are needed, and for certain strategic goods, export licenses apply. Such variations make customs handling complex. Therefore, it is important to keep up with current developments. For instance, the introduction of new systems, such as the digital Trusted Chain for container logistics, has had a significant impact. How Van Der Helm Helps You Submitting customs documents correctly requires specialist knowledge and experience. At Van der Helm, we take this work completely off your hands. We ensure that commercial invoices, packing lists, waybills, and declarations are always accurate and processed on time. This prevents delays and allows you to benefit from a streamlined supply chain. We also closely monitor global developments. Consider disruptions such as those in the Suez Canal, which directly affect lead times and processes. Conclusion: Assurance through Correct Documentation Customs documents are key to smooth import and export. Commercial invoices, packing lists, waybills, certificates of origin, and customs declarations are essential to prevent delays and additional costs. At Van der Helm, we combine knowledge of customs legislation with practical experience in logistics. This ensures that your goods always cross the border quickly and without issues. Get in touch with us directly and discover how we can make your international trade simpler and more efficient.
What is a CMR Consignment Note and why Do You Need it?
What is a CMR Consignment Note? The CMR consignment note is the standard document used in international road transport. The abbreviation CMR stands for Convention relative au contrat de transport international de marchandises par route—an international treaty that sets out the rules for road transport. A CMR consignment note is much more than paperwork. It is the official proof of the transport agreement between the sender, carrier, and recipient. The document contains all essential details: who the consignor is, who the consignee is, what is being transported, the weight of the cargo, and the terms under which the transport takes place. Why Do You Need a CMR Consignment Note? A CMR is mandatory for international road transport in countries that have signed the CMR convention—virtually all European countries. Without this document, a shipment can be stopped or lead to legal and financial issues. In addition, the CMR serves several functions: Because carriers’ liability is often limited, many companies opt for additional cargo insurance alongside the CMR. Read more in what is a transport insurance. CMR in the Context of the Supply Chain A properly completed CMR consignment note provides clarity and prevents disputes. The document is therefore an important part of the supply chain. Accurate documentation is crucial, especially in international trade. Customs formalities also play a role here. With an AEO-certified partner such as Van der Helm, processing is faster and more reliable. Disruptions, such as the blockage of the Suez Canal, have also shown how important predictability and certainty in documentation are. How Do You Fill in a CMR Consignment Note? A CMR contains 24 standard fields that must be completed. These include details of the sender, recipient, carrier, nature of the goods, weight, and instructions for transport. The document is usually drawn up in quadruplicate so that all parties involved have a copy. Errors in the CMR can lead to delays or disputes. It is therefore wise to outsource this to a customs broker or logistics partner with experience in documentation and transport arrangements. CMR and Modern Logistics Although the CMR consignment note has traditionally been used on paper, we are seeing more and more digital variants (e-CMR). This makes the process more efficient, reduces errors, and provides more real-time insight. Increasingly, countries are recognizing the e-CMR, which will become the standard in the future. The introduction of digital processes fits a broader trend in logistics: making supply chains safer and more efficient. A good example is the Vertrouwensketen, which prevents PIN code fraud in container transport. Conclusion: Certainty with the CMR Consignment Note The CMR consignment note is an indispensable document for international road transport. It records agreements, provides certainty, and prevents conflicts. For businesses, this means their goods cross borders with greater confidence and predictability. At Van der Helm, we ensure all transport documents, including the CMR, are prepared correctly and completely. That way, you can be sure your supply chain keeps running smoothly from start to finish.
What is Reverse Logistics and why is it Becoming Increasingly Important?
What is Reverse Logistics? Reverse logistics refers to all processes where goods flow back through the supply chain after delivery. Think of consumer returns, defective products being sent back to the manufacturer, or materials being reused or recycled. Unlike the traditional supply chain, which focuses on movement from producer to customer, reverse logistics is about the return journey. This process is becoming increasingly important as customers expect flexible return options and companies pay more attention to sustainability and circular models. Why is Reverse Logistics Becoming Increasingly Important? The growth of e-commerce has led to an explosive increase in return shipments. Customers now expect to be able to return products easily and get their money back quickly. Companies that organize this well build trust and increase customer satisfaction. At the same time, pressure is growing to work more sustainably. By smartly retrieving products, repackaging them, or recycling components, you reduce your ecological footprint and save costs. This aligns seamlessly with the movement toward a circular economy, where waste is reused as much as possible. Global logistics also shows how vulnerable supply chains are to disruptions. Think of the situation in the Suez Canal, which showed that alternative routes and flexible processes are necessary. Companies with well-organized return logistics are better prepared for unexpected events. Reverse Logistics as a Competitive Advantage Efficient return logistics can make the difference between profit and loss. By smartly managing return flows, you reduce costs and improve the customer experience. Collaboration with a logistics partner is essential in this regard. Many companies outsource this process to a 3PL provider, who handles not only distribution but also return processing. This creates economies of scale, lower costs, and satisfied customers. Customs and Reverse Logistics International return flows bring additional challenges, such as complex customs procedures. Goods being returned often need to be declared again or temporarily stored in a bonded warehouse. With an AEO-certified partner like Van der Helm, this process runs faster and with fewer risks. This saves time and costs, and gives companies certainty. Want to know more about our role as a customs forwarder? Discover how we help you with international return flows. Sustainability and the Future of Reverse Logistics Reverse logistics is not just about efficiency, but also about responsibility. More and more companies see that sustainable return processes strengthen their reputation and prepare them for stricter regulations. In the Port of Rotterdam, we see this reflected in the growing attention to sustainability in the logistics sector. Conclusion: Reverse Logistics as the Key to Success Reverse logistics is no longer a side issue, but a strategic component of modern supply chains. It helps companies save costs, keep customers satisfied, and work more sustainably. At Van der Helm, we combine expertise in logistics, customs, and warehousing to organize return flows efficiently and reliably. This makes reverse logistics a powerful tool for growth and sustainability. Want to know how we smartly deploy return logistics for your business? Contact us and discover the power of reverse logistics.
What is Just-In-Time Logistics and when is it Beneficial?
What is Just-In-Time Logistics? Just-in-time (JIT) logistics is a strategy where goods are delivered exactly when needed, without maintaining unnecessary stock. The goal is to minimize storage and inventory management costs while ensuring smooth production or delivery. Instead of maintaining a warehouse full of ready products, just-in-time ensures that materials or products arrive exactly when needed. This requires precise coordination between suppliers, transporters, and customers. When is Just-In-Time Beneficial? Just-in-time logistics is particularly beneficial in sectors where speed and efficiency are crucial and demand is predictable. Consider the automotive industry, where parts are only delivered when needed in production. JIT can also be attractive in e-commerce to keep inventory low while meeting customer expectations. Companies implementing just-in-time benefit from lower inventory costs and increased flexibility. However, it requires a reliable supply chain. Delays or disruptions can directly lead to production stops or disappointed customers. The impact of such disruptions was clearly visible during the Suez Canal blockage. Companies heavily dependent on just-in-time deliveries faced significant risks. The Advantages of Just-In-Time Logistics The main advantage of JIT is cost savings. Less inventory means less capital tied up in products and lower storage costs. Additionally, it forces companies to organize processes more efficiently, leading to improved productivity. An additional benefit is sustainability. By minimizing inventory and waste while optimizing transport flows, the ecological footprint is reduced. Read more about smart inventory management in the warehouse. The Challenges and Risks Just-in-time logistics is not without risks. The system is vulnerable to delays, demand fluctuations, and disruptions in international trade. A reliable logistics partner and good IT systems are therefore essential. Many companies choose to do this with a 3PL partner, who handles the logistics execution and provides flexibility. Customs also plays an important role in international JIT shipments. With an AEO-certified partner, processes run faster and with fewer risks. Want to know how to stay prepared for inspections? Also read how to prepare for a customs audit. Just-in-time and the Future of Supply Chains The growing container volumes in Rotterdam show that logistics flows are becoming increasingly intensive. This requires chains that are both efficient and flexible. Companies that smartly apply just-in-time logistics while building in buffers are better prepared for the future. Digital innovations and data analysis are also making JIT increasingly reliable. Real-time tracking and automated planning allow companies to respond more quickly to changes in supply and demand. Additionally, the final step towards the customer plays a role: parcel management from the warehouse helps organize JIT deliveries in e-commerce efficiently and reliably. Conclusion: Just-In-Time as a Strategic Choice Just-in-time logistics is a powerful strategy to reduce costs and optimize processes. It is particularly interesting when supply and demand are predictable and the supply chain is reliable and flexible enough to meet tight schedules. At Van der Helm, we help companies set up smart just-in-time supply chains. With our expertise in transport, warehousing, and customs, we ensure goods arrive exactly on time, without risks to continuity.
Why Ocean Freight Has Become Unpredictable (and how to Maintain Control)
Ocean freight has always been about planning. But while you could once rely on predictable arrival times, that’s far from certain today. Congestion, rerouted vessels, and changing sailing schedules mean that as an importer or logistics manager, you seem to have less and less control over your supply chain. However, there are definitely ways to address this. In this blog, we explain why ocean freight has become so volatile and how you can still anticipate it smartly. Unpredictability is the New Normal While you could previously rely fairly well on shipping line schedules, we now see arrival dates constantly shifting. Ships still operate on fixed routes, but due to geopolitical tensions and changing circumstances, nothing is certain anymore. Today a shipping line indicates a vessel will arrive in a week, tomorrow that suddenly becomes two weeks, and the day after that it might change again. These shifts occur due to a combination of factors: What does this mean for your logistics? You can no longer rely on the date provided at booking. This requires a different approach to planning, communication, and collaboration. The Chain Reaction of Delays Once a vessel is delayed, a domino effect occurs throughout the rest of the chain. Terminals become congested, customs processes shift, unloading appointments are missed, and drivers come under pressure. Your internal processes also become unbalanced. Think about warehouse planning, order picking, and customer expectations that are no longer realistic. A significant consequence of these disruptions is that ALL customers want to receive their goods simultaneously once the cargo becomes available. This creates peak activity throughout the entire chain: at terminals, with transporters, and in your warehouse. In such situations, maintaining error-free, timely, and efficient delivery becomes challenging. Without proper preparation and collaboration, this leads to workplace stress, additional costs, and in the worst case, damage to customer relationships. Why Accelerating at the End Isn’t the Solution Some companies try to make adjustments at the last minute, for example by using express transport once the container finally becomes available. But what has accumulated in six to eight weeks of delay cannot be straightened out in the last two days of the journey. The notion that the last mile can solve everything is persistent but unrealistic. Drivers, warehouses, and delivery locations aren’t set up for sudden peak loads without preparation. Moreover, this approach often leads to errors, miscommunication, and inefficiency, precisely when you need reliability the most. A realistic and coordinated planning, based on current insights, is much more effective than ad-hoc acceleration at the last moment. What You Can Do: Gain Control with the Right Partner While you can’t control the sea, you can ensure control over the process. This starts with choosing a partner who understands what’s happening, communicates proactively, and puts your interests first. At Van der Helm, we provide: This approach helps you to keep your own organization and your customers well-informed, manage expectations, and maintain stability in your supply chain. From Uncertainty to Overview Ocean freight is more volatile than ever. However, this doesn’t mean you have to lose control. With the right partner, you gain visibility into what’s happening, where risks lie, and how to respond to them. We’re here to help you move forward with realistic planning, open communication, and practical solutions. This way, your organization maintains control, even when the seas are rough. Want to know how we can implement this for your business?Get in contact with our team for a personal consultation.
What are Bonded Warehouses and how to Use Them Smartly for International Trade
When trading internationally, you’ll deal with customs regulations, import duties, and VAT. These costs and procedures directly impact your cash flow and delivery times. A bonded warehouse, also known as a customs warehouse, can be a smart solution for this. But what exactly is it and how can you make the most of it? What is a Bonded Warehouse? A bonded warehouse is a special type of warehouse under customs supervision. You can store goods here without immediately paying import duties or VAT. These charges are only collected when the goods are actually released into free circulation in the EU. Goods can remain in such a warehouse indefinitely. This gives you, as an importer or exporter, more control over when you incur costs and how you manage your inventory. How does it work in practice? For example, if you import products from Asia for sale in Europe, instead of paying import duties immediately upon arrival at the port, you first store them in a bonded warehouse. You only remove them from the warehouse when there’s an order or when you decide to sell them in a specific country. This prevents you from incurring costs while your inventory hasn’t been sold yet. And if you sell part of your inventory outside the EU, you won’t pay any import duties or VAT in Europe on that portion. Benefits of a Bonded Warehouse Using a bonded warehouse can be highly beneficial, especially when you’re smart about timing and inventory management. Smart Use in International Trade A bonded warehouse is more than just storage space. It can be a strategic component of your international supply chain. Van Der Helm as your Bonded Warehousing Partner At Van der Helm, we offer bonded warehouse solutions that are fully integrated into your international supply chain. Our team has years of experience with customs procedures, storage, and distribution. We ensure your goods are processed safely and efficiently, taking care of all administrative obligations. Want to know how bonded warehousing can strengthen your international trade? Read more about our warehousing services or contact us directly for a customized solution.
What is an HS Code and why is it Important for International Trade?
For international shipments, a correct customs declaration is essential. One of the most important elements is the HS code. Yet it’s a term that often raises questions. What exactly is an HS code, why is this code so important, and how do you know which one to use? What is an HS Code? An HS code (Harmonized System code) is an international product code used to classify goods worldwide for customs, statistical, and trade purposes. The code consists of at least six digits and forms the basis for customs classification of goods. In the EU, this code is extended to ten digits (known as the CN code). With the correct HS code, customs authorities worldwide can quickly identify exactly what you’re shipping. This makes it possible to calculate import and export duties, apply regulations, and compile trade statistics. An incorrect code can lead to delays, additional costs, or even fines. What Does an HS Code Look like? A standard HS code consists of: For European shipments, this base is extended with four additional digits that are even more specific. An example:HS code 6403.59.11.00 stands for: “Footwear with rubber outer sole, leather uppers, other than those with protective metal toe caps”. Why is a Correct HS Code Important? Using the correct HS code is essential for a smooth customs process. It determines: Additionally, a correct code helps prevent border delays. It ensures predictable handling of your goods flow and prevents financial risks. What HS Codes are there? The Harmonized System contains thousands of codes covering all conceivable product categories. From electronics and clothing to food, machinery, and pharmaceutical products. The World Customs Organization (WCO) keeps the system up to date. Within Europe, the European Commission handles further specifications. You can find the correct code through the Taric database, or with support from your logistics service provider. Support from Van Der Helm At Van der Helm, we understand how important it is to process customs documentation correctly and efficiently. Our specialists help you assign the right HS codes, submit declarations, and comply with all international requirements. This helps you avoid surprises and maintain control of your logistics. Would you like to know more about how we can optimize your customs flows? Check out our customs services and discover how we can take care of your needs.
What is the Difference between 3pl and 4pl Logistics?
What is the difference between 3PL and 4PL logistics? Let us explain. The terms 3PL and 4PL are increasingly appearing in the world of logistics. They may sound technical, but in practice, it comes down to a fundamental choice: do you outsource only the execution of your logistics, or the management as well? In this blog, we explain the difference between 3PL and 4PL logistics and help you determine which form best suits your organization. What is 3pl Logistics? 3PL stands for Third Party Logistics. This involves engaging an external party for the execution of your logistics processes. This includes storage, order processing, transport, and returns handling. As the client, you determine the strategy, while the 3PL partner handles the practical execution. At Van der Helm, as a 3PL partner, we provide: This form is ideal for companies looking to scale up without investing in warehouse space or personnel themselves, while maintaining control over their supply chain. What is 4pl Logistics? 4PL stands for Fourth Party Logistics. In this model, you outsource not only the execution but also the coordination of your entire logistics chain to an external party. A 4PL partner acts as a director: managing various 3PL service providers, handling your data, and optimizing processes at a strategic level. In practice, this means: 4PL is particularly suitable for organizations with complex, international, or multichannel supply chains, where collaboration between different links is essential for success. What is the Main Difference between 3pl and 4pl? The difference lies in the level of control and responsibility. With 3PL, the logistics service provider focuses on executing processes that you as a company direct. With 4PL, the same partner also takes care of the management, planning, and optimization of the entire logistics chain. In short:3PL executes what you provide.4PL thinks along, manages, and improves your entire supply chain. Which solution fits your business? Do you have a growing webshop, multiple sales channels, or work with suppliers in different countries? Then an executing party often isn’t enough anymore. You need insight, flexibility, and scalability. That’s when a 4PL model is the right step. At Van der Helm, we offer both: from operational support as a 3PL partner to chain management as a 4PL service provider. Together, we’ll determine which approach best suits your logistics ambitions and challenges. Want to know which choice is best for your situation? Check out our solutions or schedule a meeting with one of our specialists.
What Role Does Packaging Play in International Logistics?
International logistics isn’t just about speed and scalability, but also about certainty. How products are packaged plays a bigger role than often thought. Packaging not only determines how goods arrive but also how efficiently they can be transported, stored, and processed. In this article, we explain the role of packaging in international logistics and why it’s a crucial factor in a successful supply chain. Why is Packaging Important in International Logistics? In cross-border transport, goods are often in transit for longer periods, through multiple links and transport modes. Smart packaging not only protects the contents but also prevents unnecessary delays, damage claims, or dissatisfied customers. Packaging plays a role in: Packaging as Part of your Supply Chain Strategy Packaging is therefore much more than just a box for your product. It’s an essential component of your supply chain strategy. By designing packaging intelligently and aligning it with your logistics process, you can reduce costs, minimize error margins, and increase customer satisfaction. At Van der Helm, we actively contribute to this thinking. Together with our customers, we develop packaging solutions that suit the product, volume, and type of transport — whether it’s e-commerce orders within Europe or large-scale shipments outside the EU. Van Der Helm as a Partner in Fulfillment and Packaging Thanks to our integrated fulfillment approach, we can align the entire packaging process with your needs and those of your end customer. From selecting the right packaging materials to optimizing pick pack and returns processing: we ensure that packaging isn’t a bottleneck but an accelerator of your international growth. Curious about how we combine packaging and fulfillment for a smooth international process? Read more about our e-fulfillment solutions or get in touch with our team for a free consultation.
AEO Certification: Enhanced Security and Speed in your International Logistics
Want to conduct international business more efficiently? Then AEO certification (Authorised Economic Operator) is highly valuable. This customs authorization offers important advantages in terms of security, reliability, and speed for companies that transport goods internationally. But what exactly does this certification entail, and why is it so relevant for your supply chain? What is AEO Certification? AEO stands for Authorised Economic Operator. It’s an internationally recognized certificate issued by Customs. With an AEO authorization, you demonstrate that your company is a reliable partner in the international trade chain. There are two types of AEO authorizations: Companies can choose one or apply for a combined authorization. Benefits of AEO Certification An AEO certification is more than just a checkbox in your customs formalities. It’s a mark of quality that demonstrates your company operates safely, reliably, and professionally within the international trade chain. This recognition provides tangible benefits for importers, exporters, and logistics service providers: For companies with complex supply chains, multiple warehouses, or international hubs, AEO certification is often a strategic choice. It provides peace of mind, predictability, and scalability in a world where every minute counts. Especially when dealing with tight delivery times, sensitive goods, or just-in-time supply, AEO makes the difference between standstill and flow. Who should Consider AEO? Do you work with international trading partners, regularly transport goods outside the EU, or want more control over your customs flows? Then AEO certification is definitely worth considering. It offers particular advantages in time, compliance, and reliability for logistics service providers, importers, exporters, and freight forwarders. Van Der Helm and AEO Van der Helm is AEO certified and operates according to the highest standards in customs and security. This means we can operate faster and more efficiently for our customers in international operations. Thanks to our AEO status, our customers also benefit from the associated advantages in the supply chain. Interested in how we can support your international shipments with our customs expertise? Check out our customs services and discover how we can take care of your needs.
What are the Hidden Costs of Express Transport?
When speed is crucial, express transport seems like the ideal solution. A pallet that needs to reach the customer before the end of the day, a late order that still needs to go out, or a critical delivery to prevent production downtime. But speed comes at a price. And not just in the transport rate. In this blog, we’ll show you which costs often don’t appear on the invoice but do impact your margins. Express Transport: more than just an Expensive Ride Express transport is usually deployed outside regular planning. This means improvisation. A courier is called immediately, a vehicle runs specially for one shipment, and there’s little to no room for efficiency or consolidation during transit. The direct costs seem straightforward: a higher price per kilometer, an express surcharge, or weekend rates. But the indirect impact often becomes apparent later. The Five Main Hidden Costs 1. Inefficient Use of Space Express transport usually operates as a dedicated journey. While regular shipments are combined with other goods (groupage), express deliveries often travel with half-empty vans or trucks. You’re paying for unused space without getting any added value. 2. Loss of Control and Overview Express delivery is often the result of ad-hoc decisions. And the more frequently this happens, the harder it becomes to maintain oversight of your supply chain. Think about different carriers, alternative procedures, and manual corrections in your systems. 3. Additional Internal Work Pressure Express means rushing the preparation: order picking, labeling, documentation. Employees need to switch tasks, processes are interrupted, and errors become more likely. Incorrect data or missing documents can lead to fines, delays, or return shipments. 4. Missed Economies of Scale Planning multiple shipments allows for bundling and beneficial rates. With express transport, the opposite applies: you miss out on bundle discounts, plan inefficiently, and lose the ability to optimize routes. Over a year, this can add up significantly. 5. Impact on Customer Relationships and Reputation Express delivery may sound service-oriented, but structural express deliveries can actually cause unease or uncertainty among customers. They experience it as “irregular” or “last minute”. Moreover, when it fails once, the disappointment is even greater. When is Express Transport a Smart Choice? Sometimes express is the only right option. Consider: In these cases, speed is essential. It’s crucial to work with a partner who knows your processes, can act quickly, and thinks in solutions without surprises. What Can You Do to Limit Express Transport? The art is not to manage express transport but to prevent it. This starts with a stable logistics chain and clear agreements with your carrier. At Van der Helm, we look at: Express transport thus becomes not a risk, but a planned component of your logistics strategy. Choose Control Instead of Surprises Speed can be important, but it shouldn’t be a surprise. By identifying the hidden costs of express transport and offering structural solutions in advance, you prevent ad-hoc decisions that cost your organization money. On-time delivery starts with choosing certainty Whether you ship pallets daily or occasionally have an urgent shipment: you want to stay ahead of delays and hidden costs. With Van der Helm, you choose overview, structure, and reliability. Want to know more about our approach to transport? Check out our page about transport.
What is Cross-Docking and when should You Use it?
Efficiency is everything in logistics. The less time goods spend in a warehouse, the better. Cross-docking is a perfect example of this. It’s a smart logistics method that minimizes storage and reduces throughput times. But what exactly does it involve? And when does it benefit your organization? What is Cross-Docking? With cross-docking, goods are forwarded directly to their next destination upon arrival, without intermediate storage. The goods arrive at a transfer point, are optionally sorted or consolidated with other shipments, and leave the facility within hours. So no long-term storage, but a rapid flow-through. Cross-docking can take various forms: When is Cross-Docking Interesting? Cross-docking is particularly valuable when working with: It not only saves storage space but also handling costs and time. This allows you to deliver faster, with less inventory and lower costs. What are the Benefits? Note: cross-docking requires streamlined planning and a high degree of cooperation between supplier, carrier, and receiver. Without proper coordination, it can actually lead to chaos or delays. How Does Van Der Helm Help? At Van der Helm, we help think about the logistics approach that fits your operation. Is your supply chain suitable for cross-docking? We’ll ensure seamless flow-through, where goods are efficiently processed and quickly forwarded to the right destination. Thanks to our strategic location, experienced warehouse teams, and direct connection with transport planning, we can act quickly without compromising on quality. On-time delivery starts with choosing certaintyWhether you’re delivering goods to stores daily or sending large shipments to distribution centers: speed and control are crucial. With a partner who thinks ahead and organizes your goods flows intelligently, you prevent delays and unnecessary costs.Want to know more about our warehousing approach? Check out our page about warehousing.
How to Choose the Right Freight Forwarder for your Supply Chain?
A reliable supply chain starts with a reliable partner. Whether you’re an importer, exporter, or manufacturer: a good freight forwarder is the link that keeps your logistics running smoothly. But how do you know if you’re working with the right partner? In this blog, we’ll help guide you in making that choice. What Exactly Does a Freight Forwarder Do? A freight forwarder organizes and coordinates the transport of goods on behalf of your company. This means: selecting the right carriers, handling documents, managing customs formalities, and minimizing risks. A freight forwarder thinks proactively, resolves bottlenecks before they occur, and ensures your cargo arrives on time and correctly. What should You Look for when Choosing a Freight Forwarder? While there are many freight forwarders to choose from, there are several distinguishing factors you can use to select one. The Right Choice Strengthens your Entire Chain A good freight forwarder is more than just an executor. It’s a strategic partner that strengthens your supply chain with knowledge, solutions, and flexibility. Therefore, don’t choose based on price alone, but on reliability, approach, and long-term vision. The right choice saves time, money, and provides peace of mind in the long run. On-time delivery starts with choosing certainty Whether you’re importing goods daily or exporting complex shipments: a committed freight forwarder makes the difference. Van der Helm helps you move forward with transparent communication, smart solutions, and global coordination.Want to know more about our forwarding services? Check out our page about forwarding.
How to Set up an Efficient Returns Process?
Returns logistics is often the forgotten link in the supply chain. Yet this part determines whether customers trust you again, whether they recommend your service, and whether your costs remain manageable. With a smart approach, returns logistics transforms from a cost center into a valuable optimization opportunity. An efficient returns process requires insight, structure, and the right tools. In this blog, we’ll show you how to approach it step by step. Why Returns Logistics is Strategically Important Returns are inevitable. Think of webshops with high return rates, but also B2B shipments where errors, excess stock, or damage occur. Without a streamlined returns process, chaos quickly develops in your warehouse, customers become frustrated, and margins are lost. But when you set up returns logistics professionally, you can gain a lot: 5 Steps for an Efficient Returns Process 1. Map your return flows in detailHow many returns do you receive per month? Why are they being returned? And how long does it take to process a return shipment? These insights form the foundation of any improvement process. Analyze your data and involve warehouse and customer contact teams in the process. 2. Establish clear return conditionsAn efficient return starts with clear communication. Ensure transparent return conditions and procedures, such as return deadlines, return reasons, contact points, and any required authorization. Clarity prevents errors, discussions, and unnecessary processing time. 3. Automate where possibleA manual returns process is slow and error-prone. Automation reduces the margin of error and lowers workload. Consider: 4. Set up a separate returns area within your warehousePhysical separation is essential. A separate returns area with fixed workstations and a clear process ensures that returns are quickly assessed, registered, and sorted. Consider three streams: resaleable, repairable, or to be written off. 5. Incorporate return data into your strategyThe greatest value lies in the insights that returns provide. Which products are frequently returned and why? Which suppliers deliver vulnerable or incorrect shipments? Use this data to improve assortment, packaging, transport, or customer information. Practical Example: Returns During Seasonal Peaks During peak periods, such as after holidays or during fashion seasons, the number of return shipments often skyrockets. Without a scalable process, warehouses become overwhelmed. Van der Helm works with customers to set up temporary return capacity in advance, including additional scanning teams, flexible space, and real-time return monitoring. This keeps operations running smoothly, even during busy periods. Smart Return Management Requires Control Managing returns logistics means more than just taking back boxes. It requires control, insight, and collaboration between fulfillment, customer service, IT, and transport. A logistics partner with experience in returns handling actively contributes ideas and helps set up your processes to be scalable and reliable, both now and in the future. On-time delivery starts with choosing certaintyWhether you process hundreds of shipments daily or operate internationally with suppliers: returns are part of your logistics. With a partner that smartly organizes your returns process, you maintain control over costs, speed, and customer satisfaction.Want to know more about our approach to warehousing? Check out our page about warehousing.
What is Inventory Optimization and why is it Crucial for your Supply Chain?
Managing inventory may seem simple, but in reality, it’s a balancing act. Too much stock costs money. Too little stock costs customers. Inventory optimization helps you find that balance. It’s the key to an efficient, flexible, and customer-focused logistics operation. What Do We Mean by Inventory Optimization? Inventory optimization means maintaining just enough stock to meet customer demand without unnecessary costs or delays. This goes beyond just counting or replenishing. It’s about smart coordination between your purchasing, storage, order processing, and distribution. At Van der Helm, we look at the entire chain. Which goods flow where, when, and why? Which products have high turnover? Where are the peaks and seasonal influences? We translate these insights into an approach where your inventory optimally aligns with market needs and your business goals. Why is it Crucial? A well-optimized inventory delivers more than just warehouse peace of mind. It directly impacts your profitability and customer satisfaction. These are the main benefits: For companies looking to grow or operate more efficiently, inventory optimization isn’t a luxury—it’s a necessity. How Do We Approach this? At Van der Helm, we combine technology with experience. We use smart inventory models, real-time data, and a clear dashboard to monitor and adjust your inventory position. At the same time, we remain personal and engaged. We get to know your processes and think along with solutions that fit your market, customers, and growth strategy. Our warehouse in Den Hoorn is designed for flexibility. Whether you’re dealing with seasonal peaks, just-in-time deliveries, or international e-commerce, we ensure your inventory is always strategically positioned. This way, you maintain control over both costs and performance. Ready for more Control over your Inventory? Inventory optimization isn’t a one-time project, but a strategic choice. A choice you make together with a logistics partner who understands your ambitions. Want to know more about our warehousing approach? Discover it on our warehousing page.
How to Prepare for a Customs Audit?
A customs audit. It might sound daunting, but it’s primarily a reality that every internationally operating company will face sooner or later. Whether you work with import duties, preferential certificates of origin, or customs-supervised storage: a customs inspection can occur at any time. Good preparation prevents stress, time loss, and financial setbacks. But what exactly is a customs audit? And how do you ensure your organization is well-prepared for it? What is a Customs Audit? During a customs audit, Dutch Customs checks whether your company complies with all laws and regulations regarding the import, export, and storage of goods. This includes: The focus is not only on your processes but also on the underlying documentation and your internal organization. Especially when working with fiscal representation or goods under suspension, it’s crucial that everything is correct. The Biggest Risks? Incomplete Administration Many companies have their logistics well-organized but forget that every customs process also requires an administrative trail. During an audit, the following are examined: Missing information? Or do the details not match the declaration? This can lead to additional assessments, fines, or even the revocation of permits. How to Prepare Properly A successful customs audit begins long before the invitation arrives. Our experience shows that these four steps make the difference: Van Der Helm Helps You Work Audit-Proof At Van der Helm, we help companies daily to optimize and secure their customs processes. From administrative support to setting up internal procedures and preparing for audits. Together, we identify your risks and ensure you enter every inspection with confidence. Want to know more about our support with customs processes? Check out our page about customs handling.
Customs and E-Commerce: how to Prevent Delays with International Orders?
The promise of international e-commerce is clear: fast delivery, worldwide. But once you cross the border, you face customs formalities that can significantly delay your fulfillment process. Delays at the border lead to dissatisfied customers, extra costs, and negative reviews. Fortunately, these delays can largely be prevented with proper preparation and a smart customs approach. At Van der Helm, we ensure your international orders smoothly pass through customs. In this blog, you’ll learn how to prevent delays while simultaneously improving the customer experience. Understand where Things Often Go Wrong Many delays arise from incomplete or incorrect information in the customs declaration. Think of missing HS codes, incorrect value declarations, or unclear product descriptions. Incorrect country codes of origin or missing necessary permits can also lead to inspections or blockages at customs. These errors are often the result of manual processes or a lack of up-to-date knowledge of legislation. Especially in e-commerce, where many shipments are processed quickly and in high volumes, error-proneness is a risk. Digitalization as a Solution At Van der Helm, we use an advanced platform that digitizes your customs processes. This reduces the chance of errors and speeds up processing. Our systems check data for accuracy and completeness in advance. This way, errors are detected immediately, even before the declaration is submitted. For large volumes and recurring shipments, we work with templates and batch processing. This saves time and keeps control over quality. We also integrate with fulfillment and webshop software, so data is automatically transferred. E-commerce Customs Handling via IOSS Do you sell to consumers in the EU from a country outside the EU? Then IOSS is the way to prevent delays. You calculate the VAT directly during the ordering process. The customer pays nothing extra upon delivery, and your shipment is released faster by customs. Van der Helm handles the complete IOSS process for webshops and platforms, including declaration, control, and digital integration with your e-commerce platform. This not only offers your customers speed but also transparency. Prevent Surprises in the Final Meters In addition to customs formalities, pre- and post-transport also play a role. We take care of the entire journey of the goods. From arrival at Schiphol or the port to your customer’s doorstep. Our experience with e-commerce logistics means we can also integrate your return flows, customer communication, and inventory into one clear approach. Ready to Prevent International Delays? Don’t want to lose time and money on customs issues? Van der Helm helps you with a complete and digitally supported process that matches the speed of e-commerce. We ensure your packages arrive quickly and flawlessly at the customer’s location, anywhere in the world. Curious how we get your e-commerce logistics through customs without delay? Read more on our page about customs handling.
How to Prepare your Webshop for International Shipping
International growth starts with good preparation. Because selling outside the European Union is more than just creating a shipping label. Think about customs regulations, VAT handling, delivery terms, and customer expectations that differ from country to country. At Van der Helm, we help e-commerce entrepreneurs make cross-border sales easy, compliant and scalable. In this blog, we explain what you need to get your webshop ready for successful international shipping outside the EU. Understand the impact of customs and VAT Once you start shipping to countries outside the EU, you have to deal with import duties, VAT payments, and customs documentation. Without proper handling, your package will not arrive on time. Or worse: the customer incurs unexpected costs upon delivery. Van der Helm supports web shops at: – Proper preparation of commercial invoices– Assigning the correct HS codes– VAT processing through IOSS or fiscal representation– Customs declarations and control for e-commerce packages– Guidance on customs regulations by country Digitize your logistics processes As a webshop, you want speed, overview and scalability. That is why we offer digital solutions that allow you to easily link customs data to your fulfillment or e-commerce system. Think of: – Real-time status updates of shipments and customs declarations– Automatic batch processing of IOSS shipments– Instant error notifications for missing or incorrect data– Access to a digital customer portal with all your customs files This way you avoid mistakes and keep a grip on your international logistics. Provide transparency towards the customer One of the biggest annoyances with international shipping is being surprised by customs fees or delays. Customers want to know what to expect. So clarify in advance: – Delivery times including customs time– All additional costs such as VAT and import duties– Who the responsible for customs clearance (Incoterms) With the right settings and guidance, you can fully automate this process. At Van der Helm, we think proactively with you about this. Choose the right logistics partner International e-commerce requires more than just transportation. You need a partner who knows how to get products through the border quickly and compliantly. With Van der Helm, you choose: – End-to-end handling of your international shipments– Support with customs formalities and tax issues– Access to an e-hub with fast processing capacity at Schiphol– Integration with your systems and fulfillment partners– Personalized advice and support for growth Ready to grow your webshop worldwide? Want to professionally prepare your webshop for international shipping outside the EU? Contact our e-commerce specialists. We ensure your logistics grows with your ambitions, without worries about customs or delays. Discover more about our approach on our customs handling page.
What is CBAM and why should You as an Importer Take Action Now?
International business is increasingly influenced by sustainability requirements. One of the most important new rules that directly affect your logistics is CBAM: the Carbon Border Adjustment Mechanism. This regulation was set up by the European Union to price CO2 emissions more fairly and has direct consequences for importers of certain goods. If you wait too long, you risk delays, additional costs, and even fines. At Van der Helm, we closely monitor developments and help companies adapt their import processes in a timely and effective manner. In this blog, you’ll read what CBAM entails exactly and why you as an importer need to take action now. What is CBAM? CBAM stands for Carbon Border Adjustment Mechanism. It is a European Union regulation designed to fairly price CO2 emissions, regardless of where products come from. Previously, emission rights applied to producers within the EU, while imported goods were imported without a CO2 levy. CBAM changes that. CBAM requires importers to demonstrate the CO2 emissions of certain goods. Think of products like steel, cement, fertilizer, aluminum, and electricity. From the transition phase, importers must report how much emissions are released during the production of these goods. In the future, actual costs will be linked to this. What Does this Mean Specifically for You as an Importer? If you import goods that fall under CBAM, you must demonstrate per shipment: • What the exact CO2 emissions of the product are• How much energy was used in production• Where and how the product was produced This information must be provided completely, reliably, and on time. If data is missing or the information is incorrect, you risk delays at customs or rejection of your declaration. Moreover, it can lead to additional assessments or sanctions. Why Take Action Now? Although CBAM is being introduced gradually, the first obligations are already in effect. In the current transition phase, you must report, but not yet pay a CO2 levy. Nevertheless, this is the moment to properly set up your processes. Why? • You need time to collect and verify data from suppliers• Reporting formats are complex and require accurate administration• Stricter controls and financial consequences will follow soon Van der Helm helps companies to be compliant now. This way, you avoid unpleasant surprises once the regulation is fully in effect. What Can You Do to Prevent Delays and Costs? Van der Helm helps you move forward At Van der Helm, we combine knowledge of customs, sustainability, and digital processes. Our team closely follows all CBAM developments and translates them into practical solutions for your organization. This way, you prevent errors and stay in line with regulations, without your processes coming to a halt. Want to know more about how we support you with CBAM? Check our services on the customs clearance page.
Why Digitizing Customs Processes Saves You Time and Money
In the world of international trade, every minute counts. Delays at the border cost not only time but also money. One mistake in a customs declaration can lead to fines, administrative hassle, or even halted deliveries. That’s why more and more companies are opting for a digital approach to their customs process. Not because they have to, but because it’s simply smarter. At Van der Helm, we believe in simplicity through technology. By digitizing customs declarations and automating processes, we help our customers work faster, cheaper, and error-free. What Do We Mean by Digital Customs Processes? At Van der Helm, digitization means that you as a customer use our online portal to prepare declarations, upload documents, and track the progress of shipments. Our systems automatically check the data and digitally forward everything to customs. This ensures a streamlined process, less manual work, and real-time insight into every step of your shipment. Benefits that Deliver Immediate Results Fewer Errors, less Risk Manual entry is error-prone. Think of an incorrect HS code, incomplete documents, or unclear product descriptions. Our systems automatically check for discrepancies before anything is submitted. This way, you prevent delays, additional assessments, and fines. Accelerated Process Declarations are processed digitally at lightning speed. Customs is also set up for quick digital feedback. In many cases, you receive a response within fifteen minutes. For e-commerce shipments, this even happens in batches, allowing you to continuously forward goods to the end customer, even on weekends. Direct Cost Savings Fewer manual operations mean fewer working hours. And the more you can submit digitally yourself, the more efficient the handling. For repeated shipments, you have the option to work with templates. You only fill in the variable data, and we take care of the rest. This makes the process scalable and cheaper. Complete Control and Insight Through our customer portal, you always have access to your customs files. You can see which shipments are en route, what the status of your documents is, and whether any action is needed. No email traffic, no separate Excel overviews. One central system with all information in one place. Who is Digitization Interesting for? Anyone who regularly trades internationally. But especially companies that work with repetitive shipments, such as importers of parts, fashion companies, or e-commerce entrepreneurs. If you have a lot of repeat traffic, digitization offers maximum efficiency. Foreign companies that import through the Netherlands also benefit from this approach. Thanks to our fiscal representation, you don’t have to worry about VAT obligations. We take care of that. Why Work with Van Der Helm? With Van der Helm, you are assured of: • A user-friendly portal for your customs documentation• Smart automation and error checking before submission• Direct connection with customs via our own system• Real-time updates and insight into status and deadlines• Cost savings through fewer manual operations• Support with classifications, templates, and permits We ensure that your logistics run faster, your margin improves, and you don’t have to worry about compliance or manual processes. Ready to Digitize your Customs Processes? Want less stress and more control over your international trade? Contact us today and discover how our digital approach saves your company time and money. Want to know more about our approach? Then check out our page about customs handling.
What Do You Need for a Correct Customs Declaration?
International business offers plenty of opportunities, but without a correct customs declaration, you won’t get far. Customs strictly checks, and errors quickly lead to delays, extra costs, or even fines. Yet we notice that many companies still struggle with what exactly is needed for a flawless declaration. In this blog, we explain step by step which documents, data, and systems you need to make your customs declarations run smoothly. And we show how Van der Helm helps you make that process faster, safer, and more efficient. Why a Flawless Declaration is so Important A correct customs declaration is essential for the release of goods during import or export. Customs checks for correct classification, value, origin, VAT, and import duties. Any incompleteness or error can lead to delays, additional inspections, or administrative costs. Precisely because the process is complex, more and more companies are choosing to outsource their customs matters to a specialized party. At Van der Helm, we ensure that you always comply with applicable laws and regulations, without hassle or surprises. This is the Minimum You Need for a Correct Customs Declaration Good preparation starts with gathering the right information. For each declaration, you typically need the following: • A commercial invoice• A packing list• The correct HS code (customs tariff code) of the product• Information about the origin of the goods• Transport documents such as a bill of lading or airway bill• Possibly a certificate of origin or import permit• Your company’s EORI number• A correct description of goods and value determination Depending on the destination and type of goods, additional documents may be required. Think of phytosanitary certificates, CE declarations of conformity, or dual-use permits. We assess what is needed for each shipment, so you won’t face any surprises. Common Mistakes in Customs Declarations Errors often occur due to lack of knowledge or incomplete information. The most common pitfalls are: At Van der Helm, we check every declaration in advance. This reduces the risk of fines or delays and ensures that you are compliant. How Van Der Helm Helps Optimize your Customs Declaration We not only take the work off your hands but also improve your customs process. With our digital systems and real-time portals, you always have insight into status, documentation, and deadlines. You know exactly what is still missing and where you stand. Our customs specialists actively guide you, advise on fiscal benefits, and think along about the smartest classification of your goods. For international companies, we also offer fiscal representation, allowing you to import into the Netherlands without VAT payment. We provide: • Full guidance for import and export• Digital processing of your customs documents• Real-time insight via our customer portal• Error checking before submission• Support with product classification and permits• Fiscal representation for import Certainty at the Border Starts with Good Preparation Want to get your goods across the border without delay? Then a correct customs declaration is essential. Van der Helm helps you with this, using smart systems, personal guidance, and in-depth customs expertise. Read more about our customs services at: Customs handling.
Here’s how to prepare your webshop for international shipping outside the EU
International growth starts with good preparation. Because selling outside the European Union is more than just creating a shipping label. Think about customs regulations, VAT handling, delivery terms, and customer expectations that differ from country to country. At Van der Helm, we help e-commerce entrepreneurs make cross-border sales easy, compliant and scalable. In this blog, we explain what you need to get your webshop ready for successful international shipping outside the EU. Understand the impact of customs and VAT Once you start shipping to countries outside the EU, you have to deal with import duties, VAT payments, and customs documentation. Without proper handling, your package will not arrive on time. Or worse: the customer incurs unexpected costs upon delivery. Van der Helm supports web shops at: – Proper preparation of commercial invoices– Assigning the correct HS codes– VAT processing through IOSS or fiscal representation– Customs declarations and control for e-commerce packages– Guidance on customs regulations by country Digitize your logistics processes As a webshop, you want speed, overview and scalability. That is why we offer digital solutions that allow you to easily link customs data to your fulfillment or e-commerce system. Think of: – Real-time status updates of shipments and customs declarations– Automatic batch processing of IOSS shipments– Instant error notifications for missing or incorrect data– Access to a digital customer portal with all your customs files This way you avoid mistakes and keep a grip on your international logistics. Provide transparency towards the customer One of the biggest annoyances with international shipping is being surprised by customs fees or delays. Customers want to know what to expect. So clarify in advance: – Delivery times including customs time– All additional costs such as VAT and import duties– Who the responsible for customs clearance (Incoterms) With the right settings and guidance, you can fully automate this process. At Van der Helm, we think proactively with you about this. Choose the right logistics partner International e-commerce requires more than just transportation. You need a partner who knows how to get products through the border quickly and compliantly. With Van der Helm, you choose: – End-to-end handling of your international shipments– Support with customs formalities and tax issues– Access to an e-hub with fast processing capacity at Schiphol– Integration with your systems and fulfillment partners– Personalized advice and support for growth Ready to grow your webshop worldwide? Want to prepare your webshop professionally for international shipping outside the EU? Then contact our e-commerce specialists. We ensure that your logistics grow along with your ambitions, without worrying about customs or delays. Find out more about our approach on our page: customs clearance
Digital Product Passport: transparency and control over your supply chain
What if your customer could see with one scan where a product comes from, what is in it, how it can be used, and what to do with it after use? It sounds like science fiction, but it’s closer than you think. The Digital Product Passport is changing the way we look at product information and the time to respond is now. What is the Digital Product Passport? The Digital Product Passport (DPP) is a digital document that provides insight into the full life cycle of a product. From raw material and origin to composition, use, recyclability and CO₂ impact. Everything is clearly available via, for example, a QR code on the product. Starting in 2027, the DPP will become mandatory for the textile, electronics and battery sectors, among others. Other industries will soon follow. The European Green Deal and legislation such as the CSRD require companies to be transparent about their products, and the DPP is the central tool for this. What does this mean for your logistics? As a logistics provider or manufacturer, you face new demands for data transparency. Among other things, it means: – collect more data on the origin and composition of products– ensure digital availability of manuals and reuse information– provide insight into CO₂ emissions and recycling opportunities– work with supply chain partners to keep this information continuously updated While that requires a lot, it also provides opportunities. With the right preparation, you can optimize processes, comply with legislation and serve customers better. Logistics thus becomes not just an executive link, but a strategic source of information. Van der Helm helps you move forward At Van der Helm, we think beyond transportation. We help our customers be prepared for future obligations such as the Digital Product Passport. Think of product data collection, links to systems and advice on chain transparency. In addition, we offer support in customs clearance, where documentation and product information play an increasingly important role. Our experience in sectors such as fashion, electronics and commodities means we know what’s going on – and how to anticipate. Ready for the next step in chain transparency? The Digital Product Passport is becoming not an option, but a standard. Want to know what this means concretely for your company? Then contact one of our specialists. Together we will look at how you can get a grip on your chain with the right logistic support.
What is tanker transportation?
Tank transport is a specialized form of transportation in which liquid or gaseous substances are safely and efficiently transported in special tankers or containers. These include fuels, liquid chemicals, foodstuffs such as milk or fruit juices, and industrial liquids. Because these products are often subject to strict safety and quality standards, tanker transport requires skill, experience and a well-organized logistics chain. How does tanker transportation work? Tank transport is all about control, safety and precision. Liquids are loaded into a tank truck or tank container that is specially equipped for the type of product. A distinction is made between: During transport, additional measures such as temperature monitoring, inert gas use (e.g., nitrogen) or cleaning according to strict protocols are often taken. What is tanker transportation used for? Tank transportation is essential in industries where liquids and gases play a central role. Consider: Importance of safety and regulation Because of the nature of the products, safety within tank transport is crucial. Strict international regulations such as ADR (for road transport of hazardous materials) apply, and there are often additional requirements for documentation, tracking and driver training. The tanks themselves are also inspected periodically to prevent leaks or contamination. How is it different from regular transportation? Unlike pallet or general cargo transport, tanker transport is entirely focused on one type of cargo: liquids or gases. It requires a different infrastructure, different vehicles and different knowledge. The loading and unloading procedures are more technical and the risks in case of errors are higher, so specialized carriers are called in. Why this knowledge is relevant to your logistics Even though Van der Helm does not offer tank transport itself, we believe in sharing knowledge to best inform our customers about all aspects of logistics. Perhaps you’re considering expanding a product line or working with partners who transport liquid goods. Understanding tank transportation helps you make better choices in your supply chain. Want to know more? Are you looking for logistics support where safety, reliability and customization are paramount? Feel free to contact us. We are happy to think with you about the best solution for your situation, whether that is with tanks or through one of our other logistics services.
Transport company Moerdijk: Van der Helm as a reliable logistics partner
Moerdijk is one of the most important logistics hubs in the Netherlands. With direct connections to the port of Rotterdam, Antwerp and the hinterland, it is a strategic location for companies that want to transport their goods quickly, safely and efficiently. And that’s exactly why you’ll find Van der Helm here. As a transport company in Moerdijk, we combine local strength with international expertise. Whether you work with containers, trailers, bulk or tank transport, we provide a solution that fits your schedule, product and destination. Why choose a transportation company in Moerdijk? Moerdijk’s location between Rotterdam, Breda and Antwerp makes it the ideal hub for distribution in the Benelux and beyond. From our location on Orionweg, we provide daily transport movements in all directions. Our team in Moerdijk consists of over sixty professionals, including planners, warehouse staff and drivers. Together they guarantee reliable deliveries, also when flexibility and speed are required. Wide range of transportation services Van der Helm offers a full range of services tailored to a variety of industries and volumes. Examples include: – container transport from the ports of Rotterdam and Antwerp– trailer transport for both national and international shipments– bulk transport of raw materials and industrial goods– refrigerated and conditioned transport– tank transport with specialist attention to safety and regulations We also offer first and last mile transportation. So you have a single point of contact for your entire logistics chain. Flexible in capacity, reliable in execution Many companies in the Moerdijk region face seasonal pressure or unpredictable peaks. Thanks to our own employment agency, we can scale up quickly when needed, without making concessions on quality or reliability. Our people are trained, committed and familiar with your sector. Do you have international shipments? Then we effortlessly combine our transport services with forwarding, warehousing and customs clearance. All under one roof. That’s not only efficient, but also clear. Strategic advantage for your logistics The combination of our location in Moerdijk, our experienced team and our multimodal services ensures a strong logistics position. Companies in industry, fashion, e-commerce and chemicals, among others, rely on Van der Helm on a daily basis. They appreciate our clear communication, flexible approach and the certainty that everything is well taken care of. We operate throughout Europe, but we believe that logistics starts with proximity. That’s why we invest in our Moerdijk facility and in long-term relationships with our customers in the region. Ready for a partner who really thinks with you? Looking for a transportation company in Moerdijk that looks beyond just getting freight from A to B? Then contact Van der Helm today. We think along with you, switch quickly and make sure your logistics keep moving.
Reliable transport within the Benelux
Are you looking for a party that can transport your goods quickly and safely within the Netherlands, Belgium or Luxembourg? Then you want to be able to count on a logistics partner who understands the importance of delivery reliability, communication and flexibility. At Van der Helm we have Benelux transport down to the last detail. For decades, we have been helping companies efficiently transport their shipments within this region, tailored to their specific needs and schedule. What exactly is Benelux transportation? Benelux transport involves road transport within the Netherlands, Belgium and Luxembourg. Together, these three countries form an intensive trade network with high logistical requirements. Distances are short, but expectations are high: deliveries must be made quickly, often within an agreed time slot, and without surprises. For this you need a partner who not only has a reliable fleet of vehicles, but also thinks along with you in your logistics process. Van der Helm: your transport partner in the Benelux At Van der Helm everything revolves around certainty, customization and a personal approach. We transport shipments throughout the Benelux every day, from single items to complete shipments. Thanks to our central location in the Netherlands, we can switch quickly and plan routes smartly. You have a single point of contact, short lines of communication and real-time insight into your shipment. We provide: Whether you need fixed routes driven, have one-time shipments or are looking for ad hoc help delivering goods within the region, we take care of it. Without fuss. With an eye for detail. Why choose a specialized Benelux carrier? Transport within the Benelux seems simple, but requires experience, structure and reliability. Customers expect more and more: short delivery times, careful handling, insight into the status of their delivery and, above all, clear communication. By choosing a party that specializes in this region, you avoid delays, miscommunication or unnecessary costs. You know where you stand, and so does your customer. Who is Benelux transport from Van der Helm suitable for? Our clients range from e-commerce companies to manufacturers, wholesalers and retailers. What they have in common? They are looking for a logistics partner who does more than just drive. We think along with them, make sure everything is right and switch quickly if the situation demands it. Whether you have fixed weekly deliveries or are looking for a solution for peak pressure, you can count on us. Starting immediately with professional Benelux transportation? Do you want your transport within the Benelux well organized? Without surprises, with a partner who thinks with you and does what he promises? Then contact us. We will be happy to discuss how we can unburden you and make your logistics process smarter and more efficient.
What is a customs forwarder?
Trading internationally offers opportunities, but also brings challenges. Especially when it comes to customs formalities. Whether you’re importing goods from Asia or exporting them to North America, you won’t get anywhere without proper handling. And that’s exactly where a customs broker makes the difference. At Van der Helm, we combine experience with digital precision to get your goods across the border without delay. But what exactly does a customs broker do? And why is it smart to work with a partner like Van der Helm? What does a customs forwarder do? A customs broker specializes in everything involved in importing or exporting goods. Think about preparing customs declarations, submitting documentation, coordinating with customs and applying international legislation. In short, we make sure your shipment complies with all regulations so that the transport does not come to a halt. That sounds practical, and it is, but the real value is in preventing errors, penalties and delays. Especially in a market where speed and reliability make all the difference. Switching smartly with specialist knowledge The world of customs is constantly changing. New rules such as CBAM for emission reports or complex declarations of origin do not make it any easier. That is why at Van der Helm we work with our own team of customs specialists who liaise with governments, terminals and customers on a daily basis. This way we guarantee that your goods reach their destination without delay. In addition, we are AEO certified. That means fewer physical checks and faster processing at customs. And with our digital systems, you can watch yourself, from initial declaration to release. Your logistics in control At Van der Helm, we believe customs is not an afterthought, but a strategic part of your supply chain. Our customer portal gives you real-time visibility into your customs files and shipments. You can see exactly where your goods are, what documents are needed and if any action is required. For companies outside the Netherlands, we also offer fiscal representation. This allows you to easily import goods without worrying about VAT payments or Dutch regulations. We make sure that everything goes according to the rules so that you can continue to focus on your core business. One partner, all the expertise Whether you work in fashion, e-commerce, manufacturing or commodities, we know the industry and understand what’s needed. Our experts think with you, proactively solve problems and tailor our services to your needs. Working with Van der Helm means, among other things:– complete handling of customs declarations for import and export– up-to-date knowledge of international laws and regulations– advice on savings on import duties and tax benefits– fast processing thanks to our AEO certificate– real-time insight through a user-friendly customer portal Ready for smooth border crossings? With a customs broker from Van der Helm you choose security, speed and insight. We help you beyond paperwork. We make sure your international logistics run smoothly. Contact us today for expert customs clearance
What is container transportation?
Container shipping is a streamlined way of transporting goods internationally in fixed-size metal containers. This form of transportation has become the standard in global logistics because it is fast, safe and efficient. Whether you want to move parts, textiles, electronics or raw materials, containers allow large volumes to be moved from A to B easily and protected. How does container shipping work? The strength of container transport lies in the standardized process. Goods are loaded into a container suitable for the type of cargo and then transported via multiple modes of transportation. Often sea freight, rail and road transport are combined. Your goods remain in the same container en route, which reduces risks of damage or delays. This intermodal nature makes container shipping attractive to companies that operate internationally and need reliability and predictability. Types of containers and their applications Not every cargo fits into a standard container, which is why different types have been developed. Standard 20- or 40-foot containers are most commonly used and are suitable for dry goods. For higher or bulky products, there is the high cube container. If temperature-sensitive products such as food or pharmaceuticals are involved, a refrigerated container is necessary. There are also open top and flat rack containers, especially for loads that cannot fit in a closed container due to shape or size. The advantages of container shipping Container shipping offers logistical peace of mind. Because your goods are not transshipped en route, you reduce the risk of damage and loss. The process is standardized, so you can switch faster and keep costs under control. Moreover, containers can be used worldwide, so you remain flexible in choosing routes and carriers. Container transport versus conventional transport Unlike conventional transport, in which goods are loaded and unloaded loose, container transport keeps products in the same packaging throughout the journey. This not only ensures greater safety, but also makes it easier to coordinate transports and keep delivery times reliable. Especially in international routes, this is of great value. The role of container shipping in international logistics Container shipping is indispensable in modern supply chains. It makes global trade accessible, speeds up deliveries and provides economies of scale for both large and smaller companies. The predictability and ease of transporting containers by land, water and rail makes this form of transportation the foundation of many logistics networks. Why Van der Helm tells about this At Van der Helm, we focus on completely unburdening customers within logistics. We do not perform container shipping ourselves, but we encounter it daily in the supply chains we are a link in. We share this knowledge because we believe that insight leads to better decisions. Whether you import, export or are looking for a partner who thinks along with you about your logistics strategy. Want to know more? Want to spar about the use of container shipping within your supply chain or are you curious about how your logistics can be made smarter? Feel free to contact us. We like to think along with you, with an eye for your situation and goals.
What is refrigerated transportation?
Refrigerated transport, also known as conditioned transport, is the transportation of temperature-sensitive goods where the correct temperature is actively maintained. Think of fresh food, pharmaceutical products or flowers: all products that lose their quality when they get too hot or too cold. Thanks to refrigerated transport, these products remain fresh, safe and usable throughout the transport process. How does refrigerated transport work? In refrigerated transport, goods are transported in specially equipped vehicles or containers with built-in refrigeration systems. These systems ensure that the temperature remains constant regardless of the outside temperature or duration of transport. The temperature is precisely set and continuously monitored. This allows fresh products to remain below 7 degrees, medicines to be transported between 2 and 8 degrees, and frozen products to remain around -18 degrees, with no deviations. This type of transportation requires not only the right technology, but also careful planning and handling. When loading, unloading and possibly transferring goods, it is crucial that the cold chain not be interrupted. Any moment of exposure to an inappropriate temperature can lead to loss of quality or even spoilage. What products require refrigerated transport? Refrigerated transport is indispensable in industries where temperature directly affects the safety or quality of a product. In the food industry, this includes meat, fish, dairy, fruits and vegetables. In the pharmaceutical sector, vaccines, insulin and other temperature-sensitive drugs depend on a stable, refrigerated environment. Flowers, plants and certain chemicals also require conditioned transport. The advantages of refrigerated transport Refrigerated transport makes it possible to deliver products in top condition, even over long distances. Constant temperature control keeps shelf life optimal, product quality guaranteed and the risk of wastage minimal. Companies that work with fresh or fragile products are able to make reliable deliveries thanks to refrigerated transport, strengthening trust and continuity in the chain. What makes refrigerated transport different from regular transport? Where regular transport focuses on speed and volume, refrigerated transport is all about control and accuracy. The technology in refrigerated trucks or containers is advanced, with real-time monitoring and automatic adjustments when needed. In addition, drivers are often specially trained in handling temperature-sensitive loads and routes are tailored to the nature of the product. So it’s not just a matter of transporting, but of managing. Why Van der Helm tells about this Although we do not offer refrigerated transport at Van der Helm, we encounter it frequently in practice. Many of our customers operate in industries where conditioned transport is a link in the overall supply chain. By sharing our knowledge, we help you understand the importance and operation of this form of transport. This enables you to make better choices in your logistics processes, whether it involves cooperation with specialized partners or optimizing your own chain. Want to know more? Are you curious about what role refrigerated transportation plays within your supply chain or do you have questions about organizing temperature-sensitive transportation? Then get in touch with us. We are happy to think along with you and help you find the right way within logistics.
SCM dictionary: 100 essential supply chain terms explained
Introduction The logistics world is full of jargon. For those who work with transportation, warehousing or inventory management on a daily basis, terms such as JIT, SKU or ERP are cut and dry. But even if you are indirectly involved in supply chain processes, it is valuable to understand these terms. Therefore, in this blog you will find a clear overview of 100 frequently used terms within Supply Chain Management (SCM). Practically explained, so you always know exactly what it’s about. The complete overview of 100 SCM terms I have divided the terms into clear categories. This helps to see connections between processes, systems and strategies within the chain. 1. Basic concepts in supply chain management 2. Inventory management and order processing 3. Transportation and infrastructure 4. Supply chain planning and analysis 5. Collaboration and digitization 6. Quality and flexibility 7. Performance and stock types. 8. Systems and processes 9. Distribution and international trade 10. Stock triggers and e-commerce Closing Whether you work operationally in logistics or are responsible for strategic supply chain decisions, these terms help you communicate better, improve in a more focused way and work more efficiently. Want to know how we concretely apply these terms in our services? Feel free to contact us – we’d love to think with you.
Parcel management that works for your organization
Every day we process hundreds of packages in our warehouse. From incoming shipments to outgoing orders, parcel management is an essential part of our logistics services. At Van der Helm, we make sure that every parcel arrives at the right place at the right time with maximum control and minimum worry for you. What is parcel management? Parcel management is all about efficiently processing managing and shipping parcels. In our warehouses, we organize this process in such a way that you always have an overview from arrival to delivery. We do this using a smart system that is tailored to your logistical needs. Whether dealing with return flows shipping consumer orders or processing B2B orders we provide a streamlined process where speed accuracy and insight are key. Parcel management begins in the warehouse Where many providers focus on software, we take a different approach. At Van der Helm, parcel management begins in practice on the floor of our warehouse. Here we ensure that every parcel is labeled correctly, sorted efficiently and prepared for shipment. Our team works with fixed procedures and clear agreements so that your shipment is always processed properly. Through our central location flexible pick-up times and cooperation with various carriers, we ensure that packages arrive quickly and reliably at their destination nationally and internationally. Insight and control without the hassle We offer you full transparency without the need to switch with multiple parties yourself. Through our portal you can easily track the status of your shipments and see what has been processed or shipped and when. Our team monitors the performance of carriers daily, intervenes in case of delays and optimizes where necessary. So you don’t have to puzzle with tracking codes or return flows because we keep a grip on the entire process. So you stay focused on your core business. Smartly scalable and personalized Our parcel management service grows with you. If you have temporary campaigns or seasonal volumes at peak times during the year, we can easily scale up without compromising on quality. Moreover, you always have a fixed point of contact within our team, someone who knows your logistics processes and thinks along with you. We believe in long-term cooperation where we constantly look at how to improve processes and where you can still make gains. Parcel management at Van der Helm At Van der Helm, we combine the best of both worlds. A professionally equipped warehouse and a smart automated parcel flow. Not a standard solution but an approach that suits your organization your customers and your growth plans. Want to know how we can manage your package flows smarter? Get in touch and we’ll think with you.
Distribution and transportation: the heart of efficient logistics
Distribution and transportation are indispensable links in the logistics chain. Whereas transportation is about physically moving goods, distribution goes further: it includes the entire process of order processing, storage and delivery to the right destination. At Van der Helm, we ensure that this process fits seamlessly with our customers’ needs, with a strong focus on efficiency and sustainability. What is distribution? Distribution is the route a product takes from the warehouse to the end user. This can be a consumer, but also a company or retailer. Within this process, speed, reliability and cost efficiency play a major role. Smart distribution strategies ensure that products always arrive at the right place at the right time. There are different forms of distribution, depending on the product, market and customer demand: At Van der Helm, we understand that no two distribution models are the same. That’s why we offer customized solutions to fit your specific needs. The difference between distribution and transportation Transportation is a part of distribution, but not the same thing. Transportation is purely about moving goods, whether by truck, ship, train or plane. Distribution, on the other hand, includes the entire process of storage, order processing and delivery. At Van der Helm, we make sure that transportation and distribution work seamlessly together. Thanks to smart warehouse solutions, strategic locations and advanced transport planning, we minimize waiting times and optimize routes. Cost and efficiency in distribution Within logistics, efficiency is the key to cost savings. A smart distribution strategy provides: Sustainable and responsible distribution Sustainability can no longer be ignored in logistics. Companies that make their distribution process sustainable not only contribute to a better environment, but often save costs as well. At Van der Helm we are committed to: Sustainable distribution goes beyond the environment. It is also about social responsibility and fair working conditions within the logistics chain. Customized distribution: the power of Van der Helm Each sector and product requires a different approach. Whether retail, food, fashion or industry, we offer customized distribution solutions. Our combination of warehousing, transport and smart IT solutions ensures that your goods reach their destination in the most efficient and sustainable way. Want to know how we can optimize your distribution process? Contact us and find out how Van der Helm can be your logistics partner.
Value-Added Services at Van der Helm
At Van der Helm Logistics, we understand that logistics is more than just transportation and warehousing. We offer a complete logistics solution, including transportation, warehousing, forwarding and customs clearance. In addition, we provide various value-added services to meet our customers’ specific requirements. From personalized packaging to quality checks, we ensure that your goods are perfectly prepared for the next step in the supply chain. Value-Added Services for the fashion industry Brand experience is essential in the fashion industry. Customers expect specific packaging methods that match the brand’s image and experience. This requires careful and precise handling. Van der Helm offers the following value-added services: Through these services, brands can send their products to the end customer with confidence, knowing that presentation and quality remain guaranteed. Value-Added Services for the high tech industry. The high tech sector requires specialized logistics support. Van der Helm offers the following value-added services within the high tech sector: These specialized services guarantee that high-tech products not only meet all technical requirements, but are also processed optimally and enter the market in excellent condition. Why choose Van der Helm? With years of experience in logistics services and a strong focus on quality and efficiency, Van der Helm is the ideal partner for companies looking for flexible and reliable logistics solutions. Our value-added services offer customized solutions and ensure that your goods move seamlessly and efficiently through the supply chain. Are you curious if we can provide a specific value-added service that fits your needs? If so, please contact us at sales@vdhelm.com.
Trailer transport that fits your logistics challenge
Fast, efficient and reliable trailer transport is indispensable for companies that want to keep moving. Whether it’s a complete load to Germany or a partial delivery within the Netherlands, at Van der Helm we provide a transport solution that suits your organization. With our modern fleet, years of experience and customer-oriented approach, we offer customized trailer transport within and outside Europe. What exactly does trailer transport entail? Trailer transport is the transportation of goods in trailers that are coupled to a truck. These trailers are suitable for all kinds of loads, from pallets and roll containers to large machinery or ADR goods. Trailer transport is suitable for both complete loads and partial loads. What makes trailer transport so powerful is the combination of scalability and flexibility. With a large trailer loading capacity and the ability to use different types of trailers, we can move loads quickly and efficiently within the agreed upon time window. The right trailer for every shipment Depending on the load, destination and unloading location, we deploy the right type of trailer at Van der Helm. In this way, we can tailor each transport perfectly to the situation. Among other things, you can think of: We are happy to think with you about the best choice for your transportation. Full load or part load we make it fit Whether you want to transport one pallet or fill a full trailer, we provide a suitable solution. For a complete load, we drive directly to the destination without combining. That means speed and minimal handling of the goods. With a partial load, we combine shipments smartly, so you only pay for the space you use. That way you save costs and at the same time we reduce the carbon footprint. Deliveries throughout Europe From our strategically located locations in the Netherlands, we serve daily destinations in countries including: We also provide trailer transport to the United Kingdom effortlessly, including customs guidance. Thanks to our knowledge of international legislation and years of experience with border crossings, your shipment always goes smoothly. Security and real-time visibility into your assets At Van der Helm, reliability comes first. All our trailers are equipped with advanced track and trace systems. So you always know where your shipment is. In addition, we work with regular drivers who are familiar with the routes and loading and unloading locations of our customers. You can also count on us with sensitive or high-value goods. Our equipment meets the highest safety standards and we have strict protocols for ADR goods and other high-risk loads. Flexible and personal trailer transport No transport is the same. That’s why we think with you from the first moment of contact. Do you have an urgent shipment, different loading times or a location that is difficult to reach? Then we switch quickly and offer a solution that works. Our strength lies in moving with your schedule, without compromising on quality or reliability. Sustainable transportation with impact Trailer transport and sustainability go well together if you do it smartly. At Van der Helm we optimize routes, increase load factors and invest in cleaner equipment. Consider the use of HVO100 as a fossil-free fuel and intermodal combinations wherever possible. Together with our customers, we are constantly looking for ways to reduce emissions without compromising on delivery time or reliability. That’s why you choose Van der Helm Van der Helm is not a standard carrier. We are a committed partner that looks beyond transport from A to B. Our logistics experts are there for you with advice, smart solutions and a strong focus on cooperation. We believe in long-term relationships, based on trust, transparency and results. Looking for trailer transport that really works for your business? Whether you need a one-off trailer or are looking for a structural transport partner, Van der Helm is the place to be. Contact our specialists and discover how we can make your logistics chain stronger, smarter and more sustainable.
What is bulk transportation?
Bulk transportation plays a crucial role in the logistics chain of many industries. Whether it involves dry substances such as grains and minerals, or liquid products such as oils and chemicals: efficiency, safety and reliability are essential. At Van der Helm, we combine years of experience with customized solutions so that your bulk goods always reach their destination under the best conditions. What is bulk transportation? Bulk transportation is all about transporting large quantities of unpackaged goods. This can be either dry bulk (such as flour, sugar, sand or fertilizer) or wet bulk (such as liquids or chemicals). Transportation takes place in specially equipped vehicles such as bulk trucks, tankers or silo-trailers. In bulk transportation, it is important to consider: Dry and wet bulk: what’s the difference? Within bulk transportation, we distinguish between dry and wet bulk, two forms that each have their own challenges and logistics solutions. Dry bulk includes solids such as grains, animal feed, powders and minerals. These goods are typically transported in silo trailers or bulk trucks, with pneumatic systems ensuring efficient unloading. Wet bulk involves liquid products such as vegetable oils, milk or chemical liquids. This type of cargo requires tankers with specialized safety features and strict cleaning procedures to ensure product safety. Why choose specialized bulk transportation? Bulk commodities place high demands on transporters. From cargo securing to temperature control and from flushing procedures to real-time monitoring – every aspect of transportation requires craftsmanship. At Van der Helm, we distinguish ourselves with: Your partner for complex bulk transportation Bulk transportation is more than just moving large volumes. It requires a careful balance between quality, safety and speed. At Van der Helm we guide your goods through the entire logistics chain, from loading at the production site to unloading at the final recipient. Thanks to our advanced track & trace technology, you have continuous insight into the status of your cargo. We tailor our approach to the specific requirements of your sector, be it food, feed, pharmaceuticals or chemicals. Sustainability in bulk transportation At Van der Helm, we are strongly committed to sustainable logistics. Our bulk transports are optimized for load factor and route planning, resulting in fewer miles and lower emissions. Where possible, we use cleaner fuels such as HVO100 or electric trucks for urban bulk distribution. Bulk transport tailored to your needs? We think with you Every cargo is different and requires a specific approach. Our planners and drivers work closely with you to provide a transport solution that perfectly meets your logistical challenges. Whether it’s daily deliveries or project-based transport of large volumes, we ensure a grip on the chain. Wondering how we can make your bulk transportation more efficient and sustainable? Get in touch with our specialists.
Entry and exit of goods: the basis for efficient warehousing
What does import and export of goods involve? Inbound and outbound goods are the core of well-organized warehouse management. Inbound refers to the process of receiving, checking and storing incoming goods. Exit revolves around collecting, packing and shipping goods to their final destination. These processes are essential to a smooth logistics chain and determine how quickly and accurately customers receive their orders. At Van der Helm, we ensure that these processes work seamlessly together. By combining efficient workflows and advanced technology, we keep the flow of goods within your supply chain smooth and orderly. The importance of a streamlined entry and exit process A well-organized inbound and outbound process is the backbone of an efficient warehouse and a smooth supply chain. It offers numerous benefits that contribute directly to the performance of your business: At Van der Helm, these benefits are central to the way we work. With streamlined entry and exit, we ensure that your logistics processes run smoothly, while you always keep a grip on your inventory. Our approach to Van der Helm At Van der Helm, we combine advanced technology with years of experience. Our Warehouse Management System (WMS) plays a central role in this. This system provides real-time insight into all incoming and outgoing goods, so you always know what is in stock and where a shipment is located. When goods are received, our experienced staff thoroughly checks each shipment for quantity and quality. Then the goods are carefully stored in the correct location in the warehouse. Upon exit, we ensure that orders are collected, packed and shipped correctly. Our flexible working methods allow us to respond to the specific needs of your business. Whether it’s pallet storage, bulk goods or specialized products, we offer customized solutions that support your logistics processes. Why choose Van der Helm? Van der Helm offers more than just storage. We are a logistics partner that thinks with you and optimizes processes. Our team ensures that your inbound and outbound processes are efficient, reliable and transparent. We work with a customer-focused approach, aiming for long-term partnerships. Through our integrated approach, combining warehousing, customs formalities, and IT solutions, we can completely manage your logistics chain. Thanks to our strategic location near Schiphol Airport and the Port of Rotterdam, we are able to move quickly. Goods arriving today can be shipped the same day. Flexibility and scalability Logistics is dynamic. Your business grows, demand fluctuates and market conditions change. That’s why Van der Helm offers flexible storage and handling options. Whether you are looking for structural storage or need temporary space for a seasonal peak, we adapt our capacity to your situation. Our scalable warehouse management allows us to quickly scale up as demand increases, without sacrificing efficiency. A partner who thinks beyond At Van der Helm, we believe that logistics goes beyond storage and transportation. We look at the entire chain and continuously look for ways to optimize processes. By thinking along proactively, we ensure that you are ready for logistics challenges not only today, but also in the future. Are you looking for a reliable partner to make your inbound and outbound processes more efficient, transparent and flexible? Contact us and discover how Van der Helm takes your logistics to the next level.
Smart warehouse inventory management: optimization for efficiency and customer satisfaction
Inventory management as the key to success Efficient inventory management is essential for companies that rely on warehousing. The right balance between inventory levels and operational costs not only generates savings but also contributes to improved customer satisfaction. Optimizing inventory processes requires a combination of technology, strategy and smart logistics. An important tool in inventory management is a Warehouse Management System (WMS). This system provides real-time visibility into inventory levels and warehouse operations, reducing the risk of human error and increasing inventory accuracy. With a WMS, companies can better utilize their warehouse space and speed up order processing, reducing order turnaround time. Stock segmentation for optimal management To keep a grip on inventory management, it is useful to categorize products based on their value and consumption. An ABC analysis classifies products into three groups. Items with a high value and low turnover rate fall into the A category and deserve the most attention. Products in the B category have medium value and are less strictly managed. The C category consists of items with low value and high turnover rates, which are easier to manage. This segmentation allows companies to organize their inventory management more efficiently and focus on the items that have the greatest impact on business results. Another method of optimizing inventory is Just-in-Time supply (JIT). This involves purchasing or producing goods only when they are needed, reducing storage costs and eliminating excess inventory. However, this requires close coordination with suppliers and a stable supply chain. The balance between service levels and inventory costs Determining the right balance between service levels and inventory costs is crucial to efficient inventory management. A safety stock provides protection against unexpected demand fluctuations or delivery problems, but overstocking leads to unnecessary costs. Determining the right service level is important here: a high service level ensures that customers can almost always be served immediately, but entails higher inventory costs. Assortment management also plays a role in good inventory management. A wide assortment can lead to higher inventory costs and more complex logistics processes. Regularly evaluating which products really contribute to business goals can help avoid unnecessary inventory costs and focus on profitable items. Strong supplier relationships for a stable supply chain Good inventory management depends on reliable suppliers. Suppliers with consistent delivery times ensure that inventories remain optimal and reduce the need for high safety stocks. Flexibility in supply processes helps respond to changing market demand and prevents inventory shortages or surpluses. Through clear agreements and good cooperation, companies can work more efficiently and make their supply chains more robust. Optimize inventory management with Van der Helm Smart inventory management requires an integrated approach where technology, strategy and collaboration come together. At Van der Helm, we help companies optimize their inventory processes through smart warehousing solutions, real-time visibility and strategic inventory management. With our expertise and advanced systems, we ensure that companies organize their supply chain more efficiently and are ready for the future. Want to know how Van der Helm can optimize your inventory management? Contact us for tailored advice.
What is 3PL?
Logistics plays a crucial role in the success of businesses. From warehousing and transport to order processing and returns – a well-organised supply chain makes all the difference. But what if you don’t want to manage these processes yourself? Third-Party Logistics (3PL) offers the solution. With 3PL, you outsource logistics activities to an external specialist such as Van der Helm Logistics, benefiting from economies of scale, expertise and efficiency. But what exactly does 3PL entail, and is it the right choice for your company? What is 3PL? 3PL (Third-Party Logistics) is the outsourcing of logistics processes to a specialized service provider. This can range from transportation and warehousing to inventory management, order fulfillment and return logistics. By working with a 3PL partner, you not only outsource operational tasks, but also leverage advanced systems, networks and expertise that optimize your supply chain. How does 3PL work in practice?In a 3PL solution, an outside party takes over the logistics process. Consider: The benefits of 3PL for your business More and more companies are choosing a 3PL solution because it offers flexibility, cost savings and efficiency. Key benefits: 1. Lower costs and more efficient inventory management A 3PL provider has existing infrastructure, warehouses and transportation networks. This eliminates the need to invest in expensive logistics resources yourself, while still benefiting from streamlined inventory management and cost savings. 2. Focus on your core business By outsourcing logistics, your company can fully focus on growth, product development and customer relations while professionally managing the supply chain. 3. Flexibility and scalability Whether you have a seasonal peak or want to expand internationally, a 3PL partner can scale up quickly without the need for additional staff or warehouse space yourself. 4. Better customer experience Fast delivery, accurate order processing and efficient return handling ensure satisfied customers. With a 3PL service provider, you improve customer satisfaction and retention. 5. Access to advanced technology Many 3PL providers work with sophisticated Warehouse Management Systems (WMS), Track & Trace software and data-driven analytics, giving you visibility into your supply chain at all times. What services does a 3PL provider offer? A 3PL logistics partner offers a wide range of services tailored to the needs of your business. Transportation and distribution 3PL companies arrange both domestic and international shipments, including the best transportation options for your product type and destinations. Warehousing and inventory management Modern warehouses are equipped with smart storage and management systems. Think cold storage, high-density warehousing and fulfillment centers. Order processing and fulfillment From the moment an order arrives, it is immediately picked, packed and shipped, including automation for an efficient workflow. Return logistics A good return policy ensures quick processing and redistribution of products, which is essential for customer satisfaction and sustainability. 3PL vs. 4PL: what’s the difference? In addition to 3PL, there is also 4PL (Fourth-Party Logistics). What is the difference? For companies that want to maintain complete control, 3PL is often the best choice. However, if you want to outsource your entire supply chain, then a 4PL solution may be of interest. Is 3PL right for your business? Not every company benefits directly from 3PL logistics, but for many organizations it offers significant advantages. Especially if you have growth ambitions and logistics is not a core business, a specialized 3PL partner such as Van der Helm can be a smart choice. Want less operational expenses? Managing logistics takes time and resources. By outsourcing warehousing, transportation and order processing, you can fully focus on your core business. Want to scale up without big investments? More orders require more storage space, staff and transport capacity. A 3PL solution allows you to grow quickly without high investment costs. Do you need a flexible supply chain? Seasonal peaks, market fluctuations and changing customer demand require flexibility. A 3PL partner makes sure your logistics move with you without complications. Want to expand internationally without the hassle? Selling internationally brings challenges such as customs, VAT and transportation regulations. An experienced 3PL provider handles these processes efficiently and without delays. Make the right choice for growth Do you want a more efficient, flexible and cost-effective supply chain? Then 3PL is the solution. Find out what Van der Helm can do for you and Get in touch with our team. Why choose Van der Helm as a 3PL partner? At Van der Helm, we believe in customized logistics solutions. As an experienced 3PL service provider, we offer: With our strategic location near Schiphol Airport and our focus on innovation, we ensure a reliable and efficient supply chain. Want to know how 3PL can help your business grow? Contact us for a free consultation. Conclusion Third-Party Logistics (3PL) is the solution for companies looking to optimize their logistics without investing in infrastructure and personnel themselves. With benefits such as lower costs, scalability and a better customer experience, 3PL is a strategic choice for companies in e-commerce, retail and manufacturing. Van der Helm Logistics offers customized 3PL solutions that make your supply chain more efficient, flexible and cost-effective. Want to discover how 3PL can strengthen your business? Get in touch and experience the power of smart logistics.
Order picking and packing: the key to efficient logistics
Order picking and packing are crucial processes within logistics that directly affect customer satisfaction and operational efficiency. Fast and accurate order handling determines whether customers receive their orders on time and in perfect condition. At Van der Helm, we understand the importance of precision and speed in these steps and offer customized solutions that fit your supply chain. What is order picking? Order picking, or order picking, is the process of selecting appropriate products from the warehouse to process customer orders. This requires a systematic approach and a streamlined process to minimize errors and shorten delivery times. There are different methods of order picking. Discrete order picking involves processing each order individually. Batch picking focuses on picking multiple orders simultaneously to increase efficiency. Zone picking involves employees working within specific warehouse areas and picking only products from their assigned area. Wave picking is a method in which orders are processed based on predetermined time periods. What is order packing? Order packing, or order packing, follows the picking process and includes carefully packing products for shipment. This process is crucial to prevent damage during transport and ensure a professional appearance. An effective packing strategy includes the use of appropriate packing materials for optimal protection, clear labeling and documentation for quick processing, and optimized packaging to reduce transportation costs. Our approach to Van der Helm At Van der Helm, we combine advanced technology with years of experience to ensure efficient and error-free order processing. Our processes are designed to respond flexibly to the dynamics of your supply chain, with attention to detail at every step. Benefits of our order picking and packing services Why choose Van der Helm? As a dedicated logistics partner, we offer customized solutions that meet your specific requirements. Our approach is customer-oriented with a focus on long-term relationships. In addition, we take an integrated approach in which logistics, customs and IT services fit together seamlessly. By choosing Van der Helm, you assure yourself of a partner who manages your logistics processes with precision so you can concentrate on your core business. Want to learn more about how our order picking and packing services can optimize your supply chain? Contact us for a no-obligation consultation.
What is 4PL? The strategic partner for your supply chain
Fourth Party Logistics (4PL) goes beyond traditional logistics services. With 4PL, you outsource the complete management and optimization of your supply chain to an external partner. This partner acts as director of all logistics processes, from supplier management to distribution and IT integration. The difference between 3PL and 4PL Whereas Third Party Logistics (3PL) focuses on performing logistics tasks such as transportation and warehousing, a 4PL partner also takes on the strategic planning and coordination of the entire supply chain. This means that a 4PL service provider is responsible for managing suppliers, carriers, warehousing and IT systems, with the goal of maximum efficiency and cost savings. Advantages of 4PL Outsourcing to a 4PL partner offers several advantages. An integrated approach ensures that a 4PL service provider coordinates and optimizes all aspects of the supply chain, leading to improved processes and lower costs. In addition, companies can fully focus on their core business by outsourcing supply chain management. This increases operational focus and efficiency. Another key benefit is scalability and flexibility, as a 4PL partner can quickly respond to changes in the market and demand, ensuring that the supply chain is always performing optimally. Is 4PL right for your business? If you are looking for a strategic partner that not only handles logistics execution, but also manages and optimizes the entire supply chain, 4PL is a suitable solution. Especially companies dealing with complex logistics processes and multiple partners can benefit from the integrated approach of a 4PL service provider. Why choose Van der Helm as a 4PL partner? At Van der Helm Logistics, we believe in customized solutions that fit your specific needs. As an experienced 4PL service provider, we take the full coordination and optimization of your supply chain off your hands. With advanced IT solutions, we provide real-time insight into logistics processes so you always stay in control. Our customer-centric approach focuses on long-term relationships and flexible services that fit your company’s unique requirements. Want to learn more about how 4PL can strengthen your business? Contact us for a no-obligation discussion.
Centralized Clearance for Imports (CCI): More efficient Customs Services within the EU
On July 1, 2024, the European Union introduced the first phase of the Centralized Clearance for Imports (CCI) system, an important step in the digitization and simplification of customs procedures within the EU. What is Centralized Clearance for Import (CCI)? CCI allows authorized economic operators, such as Authorized Economic Operators (AEOs), to submit customs declarations centrally to a single customs office in the EU, regardless of where the goods physically enter the EU. This means that traders only need to communicate with one supervising customs office, which simplifies coordination between different customs offices in member states. Advantages of the CCI system For companies operating internationally, the CCI system offers several advantages: How do you use the CCI system? To benefit from the CCI system, companies must have AEO-C (Authorized Economic Operator for Customs Simplifications) status and apply for CCI authorization from the competent customs authorities in the EU member state where the company is based. Current status and future developments Currently, the CCI system is available to companies in Bulgaria, Estonia, Spain, Luxembourg, Latvia, Lithuania, Poland and Romania. More member states are expected to join over the next year. The first phase of the CCI system supports the automated processing of standard customs declarations for goods physically presented at customs offices in other Member States, for procedures such as release for free circulation, customs warehousing, inward processing and end-use. The second phase, scheduled for June 2, 2025, will further expand the system’s capabilities, including the processing of simplified and supplementary declarations, entry in the declarant’s records, excisable goods and goods within special tax areas. Conclusion The Centralized Clearance for Imports system represents a significant advance in the modernization of customs clearance processes within the EU. Through centralization and digitalization, it allows companies to operate more efficiently and effectively in international trade.
IOSS: Efficient VAT handling for Cross-Border E-commerce
E-commerce is growing worldwide, and consumers expect fast, transparent and cost-efficient deliveries. With the Import One-Stop Shop (IOSS) scheme, online shops and marketplaces can more easily handle VAT for orders from outside the EU. Van der Helm Logistics offers a complete end-to-end solution for cross-border e-commerce, including logistics, customs and IT services. What is IOSS? IOSS is a VAT scheme that makes it easier to sell products from outside the EU directly to consumers in the EU. This applies to orders with a value of up to €150. VAT is settled directly during the purchase process, avoiding extra costs and delays in delivery. Benefits for sellers: Consumer benefits: IOSS at Van der Helm: a total solution Van der Helm Logistics offers integrated logistics solutions for cross-border e-commerce. Thanks to our AEO-F license and our warehouse in Hoofddorp, we are authorized to efficiently process IOSS shipments. Our services include: With this approach, we ensure smooth, fast and cost-effective handling of international e-commerce shipments. Who is IOSS of interest to? IOSS provides a solution for businesses that simplify and accelerate cross-border e-commerce. It allows sellers to streamline their VAT processing and provide consumers with a more transparent and smooth delivery experience. International e-commerce companies For web shops selling directly to EU consumers from countries such as China, India or the US, efficient VAT handling is essential. Thanks to IOSS, they can get their products to the customer faster and without additional customs fees. This prevents unexpected costs for consumers and increases satisfaction. Marketplaces and consolidators Large e-commerce platforms and intermediaries operating on behalf of multiple sellers benefit from streamlined VAT processing through IOSS. By handling VAT centrally, marketplaces such as AliExpress and Wish can ease the administrative burden on their sellers and ensure smoother processing of international orders. Start-ups and high-growth companies For emerging e-commerce companies with international ambitions, IOSS offers a way to keep their cross-border logistics simple. This is especially attractive for innovative brands and sustainable start-ups that want to offer their products globally without facing complex customs regulations and unexpected costs. Tech-oriented companies E-commerce companies working with advanced fulfillment systems and data-driven logistics benefit from reliable and efficient VAT processing. IOSS enables seamless integration of cross-border e-commerce processes, allowing companies to optimize their supply chain and improve the customer experience. Why choose Van der Helm? We offer a unique combination of logistics, customs and IT solutions. This makes us a reliable and efficient partner for companies looking to grow e-commerce across borders. AEO-F certified: secure and reliable customs clearance.Strategic location near Schiphol Airport: fast and efficient transit.Full process control: from customs to last-mile delivery. With Van der Helm Logistics, you choose a partner who thinks further. We help you grow, without worrying about customs or VAT handling. Want to learn more about IOSS and how we can optimize your e-commerce logistics? Get in touch with us!
What is warehousing?
Warehousing is a term you often hear in the logistics industry, but what exactly does it mean? In essence, warehousing is about storing and managing goods before they are distributed or sold. This activity is a crucial link in the supply chain and provides companies with the flexibility and efficiency needed to meet customer needs. In this article, we explain what warehousing entails, its benefits and how it contributes to a smooth logistics process. The definition of warehousing Warehousing refers to the process of storing goods safely and efficiently in warehouses. These warehouses, also called warehouses, are specifically designed to hold products for short- or long-term storage. This process includes more than just storage; it also focuses on inventory management, order picking, packaging and shipping. Although the terms “warehouse” and “distribution center” are often used interchangeably, there is an important difference between the two. A warehouse focuses primarily on storage, while a distribution center includes services such as order fulfillment and transportation. Who is warehousing suitable for? Warehousing is used by a wide range of companies, such as: By using external warehousing, companies can focus on their core business and save costs on personnel and infrastructure. What makes a warehouse efficient? An efficient warehouse is about more than just storage space. It includes a combination of smart layout, technology and processes that ensure a smooth logistics process: Why do companies choose warehousing? Outsourcing warehousing offers several important advantages: Technology and safety in warehousing A modern warehouse is equipped with advanced technologies and systems to optimize processes and ensure safety. Consider: Warehousing in practice In a warehouse, goods are constantly being loaded, stored and prepared for shipment. The process often looks like this: Warehousing and your business Warehousing plays a crucial role in the success of modern supply chains. Whether you run an e-commerce business that requires fast deliveries or are a manufacturer that needs streamlined inventory management, a good warehouse can make all the difference. At Van der Helm Logistics, we offer complete warehousing solutions tailored to your specific needs. From advanced inventory management to reliable shipping, we make sure your goods are stored and distributed safely and efficiently. Want to know more? Want to learn more about how warehousing can improve your logistics processes? Then contact Van der Helm Logistics and discover our solutions.
What does 1PL to 5PL mean? A complete explanation
The logistics industry is full of terms and abbreviations that can be confusing at first glance. Terms such as 1PL, 2PL, 3PL, 4PL and even 5PL are often used to describe different levels of logistics services. But what do these terms really mean, and how do you choose the solution that best suits your business? Whether you manage your own transportation and warehousing or seek a full supply chain solution, understanding these different levels will help you make strategic choices. In this blog, we explain step by step what the differences are and how you can optimize your logistics processes. 1PL: First Party Logistics With 1PL, you as a company arrange all logistics activities yourself. This means that you use your own resources, such as vehicles and storage facilities, to transport and store goods. Companies that choose 1PL have full control, but also bear full responsibility and costs themselves. Example:A farmer who brings his own produce to a local market with his own truck. 2PL: Second Party Logistics With 2PL, you outsource part of your logistics processes to an outside party, such as transportation or warehousing. These parties offer specific services, but usually work according to a set schedule or contract. Example:A company that hires a carrier to transport goods from the factory to a warehouse. 3PL: Third Party Logistics With 3PL, you outsource logistics processes more extensively to a specialized party. A 3PL service provider not only manages transportation and warehousing, but can also add value with services such as order processing, inventory management and return logistics. This is one of the most popular options for companies seeking flexibility and scalability. Example:An e-commerce company that stores its inventory in a 3PL party’s warehouse, which also takes care of picking, packing and shipping orders. 4PL: Fourth Party Logistics A 4PL service provider manages the entire logistics chain for a company. This includes coordinating multiple suppliers, carriers and warehouses. The 4PL acts as a strategic partner that optimizes processes, saves costs and manages risk. Example:A fashion company that outsources all logistics operations to a 4PL party, which handles transportation planning as well as warehouse and inventory management services. 5PL: Fifth Party Logistics 5PL goes a step further than 4PL and focuses on optimizing supply chains using technology and data-driven solutions. These parties manage complex global networks and integrate advanced tools such as Artificial Intelligence (AI), automation and predictive analytics to streamline processes. Example:A global retailer that has its entire supply chain managed by a 5PL party that uses automated warehouses and real-time data analytics. Which solution fits your business? The choice between 1PL and 5PL depends heavily on your specific needs, scale, and goals. Here are some guidelines: How can Van der Helm Logistics help you? At Van der Helm, we offer customized solutions ranging from 3PL to 4PL. Whether you’re looking for efficient warehousing, transportation management, or a complete supply chain solution, we’ll make sure your logistics processes run smoothly. Contact us and find out what we can do for your business!
What is fulfillment
In the world of logistics and e-commerce, fulfillment is one of the most discussed terms, and for good reason. After all, fulfillment is at the heart of an efficient supply chain. It includes the entire process that takes place after a customer places an order: from storing goods and preparing orders to shipping and processing any returns. A good fulfillment process not only ensures satisfied customers, but also contributes to cost savings and improved operations. In this article, we take you through the world of fulfillment. What exactly does it mean? What does the process look like? And how can it help your company operate faster and more efficiently? In addition, we show you how Van der Helm supports companies with customized solutions that perfectly fit their needs. Whether you are a start-up or a multinational, fulfillment is the key to success in a competitive market. What does fulfillment mean? Fulfilment is the complete process of order fulfillment, from the time an order is placed to the time the product reaches the customer. It goes beyond storage and transportation; it also includes things like order picking, packaging and returns handling. The goal is to make every step of this process as smooth as possible, with optimal customer satisfaction as the end result. Rather than a simple listing of steps, fulfillment is about seamless integration of logistics processes. From receiving and recording goods in a warehouse to tracking packages in real time, each component is designed to maximize speed, accuracy and customer satisfaction. The fulfillment process in steps An effective fulfillment process consists of several steps that work together to ensure streamlined order fulfillment. Each of these steps is crucial to ensuring that your products arrive at the customer’s door on time and in perfect condition. 1. Goods receiptThe process begins when goods are received at our warehouse. Each item is carefully checked for quality, counted and registered in our Warehouse Management System (WMS). This ensures that you always have real-time insight into your inventory, so that you can move quickly when needed. 2. StorageGoods are stored under the right conditions and according to the specific needs of your products. From temperature-sensitive goods to fashion items, our warehouse offers solutions for every product category. With the help of our WMS, storage location is accurately tracked so products can be found quickly. 3. Order ProcessingWhen an order arrives, order picking begins. The required products are collected, checked and prepared for shipment. Sometimes there is a need for personalization, such as putting together gift sets or adding special labels, which we take care of effortlessly. 4. PackagingPackaging plays an important role in the customer experience. From simple packaging for quick deliveries to luxury gift packaging for premium products, we ensure that every product is securely and professionally packaged to match your brand identity. 5. ShippingWhen the order is complete and packed, we transfer it to a carrier. Thanks to our network of transport partners, we guarantee punctual deliveries, both within the Netherlands and abroad. Customers can easily track their shipment through our integrated track & trace system. 6. Return ProcessingA smooth returns process is essential to maintaining customer satisfaction. We ensure efficient handling of returns, checking products and re-stocking them if necessary. Your inventory is automatically updated so you are always up-to-date. Why is fulfillment important to your business? Fulfilment is not just a logistics process, but a strategic choice that affects every aspect of your business. A well-designed process offers: How does Van der Helm help with fulfillment? At Van der Helm, we understand that every customer has unique challenges. That’s why we offer flexible and customized fulfillment solutions to fit your specific needs. Our services include: Frequently asked questions about fulfillment What is the difference between fulfillment and warehousing?Warehousing is just one part of fulfillment. It includes the entire process, from warehousing to shipping and return processing. Is fulfillment suitable for small businesses?Yes, it is suitable for companies of all sizes. It allows start-ups to grow and helps larger companies streamline their processes. Why outsource fulfillment?Outsourcing saves time, reduces costs and creates a more efficient process, allowing you to focus on growth. How does Van der Helm help my fulfillment process?We offer scalable, flexible solutions that optimize your logistics processes and increase customer satisfaction. Ready to optimize your fulfillment process? At Van der Helm, we combine experience, technology and customer focus to take your logistics to the next level. Contact us today for a no-obligation consultation and find out how we can support your business.
What is freight forwarding?
Freight forwarding is an indispensable link in international logistics. It involves the organization and coordination of goods flows across borders, with the aim of making the logistics process run smoothly and efficiently. As a freight forwarder, Van der Helm acts as your logistics partner that takes complex processes off your hands. From transport planning to customs clearance, we offer customized solutions to suit your specific needs. With our expertise and focus on customer-focused solutions, we make sure your supply chain not only works, but provides a competitive advantage. Find out why freight forwarding is essential and how Van der Helm Logistics makes a difference. The meaning of freight forwarder A freight forwarder, also known as a forwarding agent, is a specialist who organizes and coordinates the entire logistics process for companies that want to transport goods internationally. This includes more than just arranging transportation; a freight forwarder manages the complexities of international shipments, such as handling customs formalities, planning the most efficient routes and solving logistical challenges. For example, a freight forwarder ensures that your goods are transported from a factory in Asia to a European distribution center via sea freight, including arranging the necessary documents, insurance and storage. This versatile role makes a freight forwarder an indispensable link in the supply chain of companies worldwide. At Van der Helm, we add our personal approach and years of experience, so your shipments are always delivered efficiently, safely and on schedule. Why is freight forwarding important? International trade often presents challenges, such as complex regulations, tight deadlines and unexpected delays. Freight forwarders play a crucial role in overcoming these obstacles by providing specialized knowledge and tools. The benefits of freight forwarding: At Van der Helm, we combine proactive communication with flexible solutions, so you always know where you stand. The benefits of an experienced freight forwarder An experienced freight forwarder offers more than just transportation services; it is a strategic partner that helps optimize your supply chain. Why choose a freight forwarder Who is freight forwarding suitable for? Freight forwarding is a valuable solution for companies operating internationally and striving for efficiency and reliability in their logistics processes. Suitable for: Frequently asked questions about freight forwarding 1. What is the difference between a freight forwarder and a transportation company? A freight forwarder performs only the physical transportation. A freight forwarder manages the entire process, including planning, documentation and coordination of multiple modes. 2. What modes of transportation can Van der Helm arrange? Van der Helm offers solutions through ocean freight, air freight, rail and road transportation. We combine these modes where necessary to create the most efficient routes. 3. Can Van der Helm provide customization? Absolutely. From route optimization to special storage requirements, we fully customize our services to meet your needs. 4. How does Van der Helm ensure the security of shipments? We work with reliable partners and advanced tracking technology to continuously monitor your shipment. Transparent communication ensures that you are always informed. Discover the power of freight forwarding with Van der Helm Want to optimize your supply chain and outsource logistics processes to an experienced partner? Van der Helm Logistics combines expertise, technology and a personal approach to make your international transportation simple and reliable. Contact us today for a free consultation or customized quote.
EUDR
What does EUDR (EU Deforestation Regulation) mean? The EUDR is part of the broader European climate and environmental agenda, including the Green Deal and Fit for 55. With this regulation, the EU aims to address deforestation and forest degradation associated with the production of goods entering Europe. By reducing deforestation, the EUDR contributes to biodiversity conservation, limiting global warming and encouraging sustainable production and consumption practices. The EUDR succeeds the European Timber Regulation (EUTR), which has been in place since 2013 for imports of wood and wood products. The EUTR remains partially valid until 2027. After a vote in the European Parliament, it was decided that the EUDR will come into force on Dec. 30, 2025. The associated obligations have been delayed by one year to give companies more time to prepare and address technical and operational challenges. More commodities are included under the EUDR than under the EUTR. This applies to products produced and exported within the EU as well as imported goods. The commodities covered under the EUDR are: cattle, oil palm, soy, cocoa, coffee, rubber and timber. Derived products such as leather, chocolate and furniture are also covered. If you want to import, export or produce these relevant products or raw materials within the EU, you must comply with EUDR requirements. This applies to all businesses, large or small. As an economic operator, you have more responsibilities than a trader because you have to establish your own due diligence system. Traders can use their suppliers’ declarations. In Annex 1 of European Regulation (EU) 2023/1115 you will find the complete list of raw materials, derived products and associated HS codes. Products not on this list are not covered by the EUDR, even if they contain components or elements that could be covered by the EUDR. If you import EUDR goods, you must implement a due diligence system. This means you must be able to prove the origin of products legally and traceably. You collect data on origin, such as the geolocation where the product was grown, produced, processed, born or fed. In addition, you conduct risk analyses to determine whether the goods are contributing to deforestation or forest degradation. Any risks should be minimized so that the likelihood of trafficking illegal products is negligible. For each shipment of EUDR products, you must prepare a due diligence statement, known in English as the Due Diligence Statement. You create this statement in the Deforestation Due Diligence Registry, a new feature within the existing TRACES system. A dashboard allows you to track the status of your applications and manage due diligence statements. The NVWA monitors these regulations with inspections. The focus is on high-risk countries. For violations, you can expect a warning, measure or fine. If repeated, the consequences can become more serious, up to shutting down your business activities. To remain competitive, it is important that you prepare for the requirements of the EUDR. Make sure you take timely measures and implement the regulations efficiently in your business processes. That way, you will be ready for the changes brought about by this new legislation.