The Importance of Correct Customs Documentation
International business offers tremendous opportunities, but also challenges. One of the biggest pitfalls is incomplete or incorrect customs documentation. This can lead to delays, additional costs, or even fines. However, with the right paperwork in order, the supply chain runs smoothly and efficiently.
At Van der Helm, we guide companies through their customs clearance daily. Thanks to our AEO certification, shipments are processed faster and with fewer inspections.
The most Important Customs Documents for Import and Export
For every international shipment, documents are needed to clarify what you are transporting, where it comes from, and what its value is.
One of the basic documents is the commercial invoice (Commercial Invoice). It contains details of the seller and buyer, the value, and a description of the goods. The customs use this document to calculate import duties and VAT.
Additionally, there is the packing list, which specifies exactly how the goods are packed. This facilitates inspections and ensures more efficient handling.
Each transport also requires a waybill. For sea freight, this is called a Bill of Lading, for air freight an Air Waybill, and for road transport a CMR. This document serves as proof of the transport agreement.
Sometimes a certificate of origin is needed. This shows in which country a product was manufactured and can affect import duties.
Finally, there is the customs declaration. Every shipment must be officially declared to customs. This can be done digitally or through a logistics partner like Van der Helm.
Additional Documents Depending on Product and Destination
Depending on the type of goods and the destination, additional documents may be required. For food and plants, for example, phytosanitary certificates are needed, and for certain strategic goods, export licenses apply.
Such variations make customs handling complex. Therefore, it is important to keep up with current developments. For instance, the introduction of new systems, such as the digital Trusted Chain for container logistics, has had a significant impact.
How Van Der Helm Helps You
Submitting customs documents correctly requires specialist knowledge and experience. At Van der Helm, we take this work completely off your hands. We ensure that commercial invoices, packing lists, waybills, and declarations are always accurate and processed on time. This prevents delays and allows you to benefit from a streamlined supply chain.
We also closely monitor global developments. Consider disruptions such as those in the Suez Canal, which directly affect lead times and processes.
Conclusion: Assurance through Correct Documentation
Customs documents are key to smooth import and export. Commercial invoices, packing lists, waybills, certificates of origin, and customs declarations are essential to prevent delays and additional costs.
At Van der Helm, we combine knowledge of customs legislation with practical experience in logistics. This ensures that your goods always cross the border quickly and without issues.
Get in touch with us directly and discover how we can make your international trade simpler and more efficient.