Importing goods into the Netherlands as a foreign company can be complex. Think of VAT rules, customs procedures and administrative obligations. Yet many international companies choose precisely the Netherlands as their logistics hub. Why? Because fiscal representation allows you to import more efficiently, without having to pay VAT immediately.
At Van der Helm we assist foreign companies that want to make use of this arrangement. In this blog you will read what exactly tax representation entails, the benefits it offers and how we take this process off your hands.
What is fiscal representation?
Fiscal representation means that a company based in the Netherlands assumes VAT obligations on behalf of a foreign company. The representative files returns, processes import transactions and makes sure everything is done according to Dutch regulations.
There are two forms:
- General representation – for multiple deliveries and broader application
- Limited representation – specifically for imports of goods from non-EU countries
Van der Helm Acts as a limited tax representative. This allows non-resident companies to import their goods without paying VAT directly. This improves your cash flow and simplifies the process.
How does it work in practice?
When importing goods into the Netherlands, import duties and VAT are normally due. Without fiscal representation, you must remit that VAT immediately upon importation. With Van der Helm as your representative, that obligation is deferred and handled through us.
We file the VAT return based on your sales and delivery information. For this we use our own VAT number, with corresponding responsibility. The records are kept according to the requirements of the Dutch tax authorities, including supporting documents such as invoices and delivery receipts.
The result? You can focus on your international growth, without worrying about complicated VAT processes.
What are the benefits?
The scheme offers significant financial and administrative benefits:
– No direct VAT payment upon importation
– Improved cash flow thanks to deferred payment
– No requirement for a Dutch VAT number
– Less administrative burden and a single point of contact
– Smooth flow through customs
– Suitable for e-commerce, wholesale and manufacturing companies
At Van der Helm, we ensure error-free handling and check in advance that all required documentation is complete and correct. This way you avoid delays, fines and unnecessary costs.
What are the requirements?
Not every business automatically qualifies for tax representation. You must be able to demonstrate that:
– You are based outside the Netherlands
– You regularly import goods into the Netherlands
– You are able to provide the required documents on time and in full
– You provide authorization to your representative (power of attorney)
At Van der Helm, we take you through this process step by step. Our team assesses whether you meet the requirements, arranges the necessary registration and handles communication with customs and tax authorities.
Van der Helm as your fiscal representative
With years of experience in customs clearance and fiscal representation, we know exactly what is needed to bring your goods into the Netherlands without any problems. We combine legal knowledge with practical logistics support and digital tools for real-time insight.
If you work with Van der Helm, you can count on:
– Proactive guidance every step of the way
– Fast communication with customs and tax authorities
– Transparency in your VAT return
– One point of contact for all your questions
– A solid foundation for international growth
Wondering how we support your business with tax representation? Check out our approach on our customs clearance page .